What are the responsibilities and job description for the Executive Assistant position at ActivTrak?
As the Executive Assistant at ActivTrak, you are an ambitious, professional, self-driven individual that will provide executive support for our CEO and other executive leaders. You will bring enthusiasm and energy to support the growth of our business and people. While we are a remote-first workplace, this role is based in Austin, TX.
In this role, you will:
Work environment
ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.
In this role, you will:
- Manage and coordinate the CEO's calendar, ensuring appointments, meetings, and travel arrangements are organized efficiently
- Communicate with Board Directors, shareholders and external parties on behalf of the CEO
- Provide administrative assistance, such as writing and editing emails, and preparing communications on the executive's behalf
- Support expense management for the CEO
- Support other senior leadership with calendar and expense management
- Act as a point of contact between executives, internal teams, clients, and external partners to ensure effective communication
- Plan, project manage and coordinate logistics for company events
- Handle sensitive information and situations with the highest level of discretion and professionalism
- Assist in special projects, tasks, and initiatives, as assigned
- Proven experience as an Executive Assistant or similar role, supporting C-level executives
- Expert at multitasking, problem-solving, and organization.
- Strong written and verbal communication skills and the ability to maintain discretion when working with confidential information
- Ability and willingness to be available outside of core business hours and ad hoc needs
- Excellent time management and prioritization skills, with a history of effectively managing many competing priorities and triaging projects as appropriate
- A can-do attitude and strong problem-solving skills, along with a bias towards action and execution
- Ability to work effectively amidst ambiguity and flexibility to meet the varying daily needs of our dynamic, growing company
- Proficiency with Google Suite.
- Corporate event planning experience is strongly preferred
- Experience working in a startup environment is strongly preferred
Work environment
- Candidate must be located in Austin, TX
- Minimal travel
- May be required to lift up to 30 lbs
ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.