Development Coordinator

Position: Development Coordinator

Reports To: Director of Development

Areas of Focus: Coordination of Development and Grant efforts to support social and financial capital Compensation: $45,000 - $50,000 Full Time

FLSA: Exempt/Salaried

Start Date: February 2025

To Apply: Email resume, cover letter, and an intro video (30-90 seconds introducing who you are and why you’re interested in the position) to ltrautwein@actorstheatre.org with subject line Development Coordinator Submission

About Actors Theatre of Louisville:

Actors Theatre of Louisville’s mission is to unlock human potential, build community, and enrich quality of life through programming that reflects the wonder and complexity of our time.

Now in its 60th season, and 50 as the State Theatre of Kentucky, Actors Theatre remains dedicated to serving the local and global community by participating in the creation of a more just and inclusive society. Actors Theatre’s work strategically centers experiences that reflect a civic commitment to the social good and to the health and wellness of the many constituents it serves. In pursuing a synthesis of art and service, the interdisciplinary laboratory intersects art, emergent technology, and social transformation for a storytelling (r)evolution. Actors Theatre uplifts stories and amplifies voices that represent myriad perspectives, especially those historically excluded, seeking to connect and learn from a diversity of people, ideas, and cultures through our work. Grounded in equitable practices and the work toward our collective liberation, we strive to cultivate a welcoming space of belonging for all.

Actors Theatre of Louisville sits on the unceded land of many Indigenous communities including the Shawnee, Eastern band of the Cherokee, Chickasaw, and Osage people.

Summary of Position:

The Development Coordinator serves as a vital support member for the fund development team and the Theatre’s staff, members, and donors. Principal responsibilities include grant writing, stewardship activities, administration tasks such as, scheduling, attending meetings and taking minutes, and gathering data to produce reports and some event and logistic coordination, with a shared value on creating a welcoming environment of belonging for all.

This is a hybrid position with approximately 70% of work being in-person and 30% of work being remote. Working alongside Actors Theatre of Louisville’s fund development, production, and events schedule, this position requires availability on some nights and weekends.

The ideal candidate will:

• Embrace Actors Theatre of Louisville’s commitment to creating spaces of belonging, coalition building with the community and the intersection of arts and wellness.
• Be an integral part of a small and mighty staff that is inspired to work in flexible, creative, and innovative ways.
• Embody a life-long learning approach and curiosity before coming to conclusions. The Development Coordinator will be solution oriented and able to build new processes.
• Foster a positive team culture amongst the organization. Leading with accountability and integrity, while acquiring respect through their actions and decisions. Be self-motivated, self-sufficient, culturally competent with humility, and adaptable in a variably paced, frequently changing environment where situations and needs must be met with timely and proactive responses and actions.

The Essential Functions include, but are not limited to, the following:

Administration

• Attend regular standing meetings and additional meetings as assigned.
• Self-manage and self-motivate by setting priorities, completing tasks in a timely manner, and scheduling your time appropriately.
• Document learnings and make well-researched recommendations for adjustments in conversations with the leadership team
• Supporting scheduling and coordinating calendars for the development team
• Support data management and creation of reports for fund development activities
• Attend Development meetings; take minutes/notes.

Fund Development – Stewardship, Grants, Database Management

• Maintain accurate record-keeping of donors and members for information and retrieval analysis in Spektrix. Prepare reports as requested. Support template creation in Spektrix and creation of custom reports for fund development
• Prepare mailing data and materials such as acknowledgment letters, solicitations, and email communications and execute in a timely manner. Email communications would support membership, donor, and board members communications only in tandem with the Communications team.
• Work with fund development team to write grant proposals that align with the organization's mission and goals; work collaboratively with all team members to gather information and data for proposals; submit grant applications in a timely manner and track progress of applications; support the stewardship and cultivation efforts of the fund development team with foundations; draft thank you’s from the Director of Development and other leadership team members to foundation. Support grant reporting efforts and compliance.
• Support the Director of Development with maintaining corporate sponsorship data, reporting, and acknowledgement.
• Support ATL team with stewardship and communications for our membership program and promotion(s).

Events and Community Engagement

Support event entry and logistics in coordination with the fund development team, facilities, and Radical Hospitality. Support attendance tracking, acknowledgements for donors and sponsors. Participate when requested in grassroots efforts if needed to amplify ATL’s mission and upcoming performances.

Professional Development and Commitment

Demonstrate a passion for the arts, interest in developing leadership skills, and a career trajectory. Showcase commitment to social justice and art activism. Engage in ongoing self-reflection, awareness, and analysis building.

Other duties as assigned by the Leadership team

Knowledge, Skills, and Abilities:

• Two years of experience working in nonprofits, community organizations, and/or fund development (including knowledge of grants management) with a preference for experience in arts and culture organizations
• Ability to work in front of a computer monitor for extended periods.
• Ability to prioritize appropriately and manage a hybrid work schedule with varied hours.
• Capacity to be aware of and in control of emotional wellness and be able to handle interpersonal relationships judiciously and empathetically.
• Strong ability to analyze and use data to support creation and management of reporting for leadership team
• Ability to work as an effective team member and maintain a positive attitude in stressful situations.
• Strong interpersonal skills are required to support agency-wide personnel and end users of varying skill and experience levels
• Ability to develop and present information clearly, concisely, and accurately
• Effective communication and presentation skills in critical situations, both orally and in writing
• Demonstrated ability to work collaboratively across multi-functional teams working towards a common goal
• Must have a reliable vehicle and valid driver’s license.
• File organizational skills and basic knowledge of Microsoft Office Suite, donor database(s), and Teams/SharePoint or similar communication and file organization platforms.

Preferred Qualifications:

• Affinity for and knowledge of the arts and theatre community, understanding its dynamics and desire to cultivate connections within the cultural landscape
• A love for community and connection
• Skills in coordinating events
• Proficiency in interacting with donor databases such as Spektrix

To Apply:

• Email to ltrautwein@actorstheatre.org with subject line Development Coordinator Submission:
• Resume
• cover letter
• intro video (30-90 seconds introducing who you are and why you’re interested in the position)

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Louisville, KY 40202 (Preferred)

Work Location: Hybrid remote in Louisville, KY 40202

Salary : $45,000 - $50,000