Executive Administrative Assistant to the Superintendent and School Committee

GENERAL DUTIES: Serves as confidential executive assistant to the Superintendent of Schools. Working with a minimum of supervision, the Executive Assistant to the Superintendent performs duties of varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure. The Executive Assistant will coordinate, carry out and support activities essential to the efficiency, effectiveness and responsiveness of the Superintendent’s Office. The Executive Assistant will contribute to the smooth and efficient operation of the Superintendent’s Office to maximize a positive impact on the education of students and support to staff. ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned) •Displays a high degree of professionalism at all times and models tact and sensitivity to assure that telephone callers and office visitors are handled in accordance with best customer service practices. •Exercises sound judgment and decision-making skills to resolve many sensitive matters, referring persons to the office that can best address their needs and concerns most effectively. •Maintains the highest level of confidentiality related to work and information handled by the Superintendent’s Office, including but not limited to personnel issues, collective bargaining, School Committee business, and other sensitive information. •Demonstrable oral, written communication and organizational skills. •Proven ability to work with a varied community of school system stakeholders and assume responsibility for making certain decisions in accordance with established policy. •A sense of humor and a proven ability to work in a polite and friendly manner with all staff members and with the larger educational community. •Composes and prepares various correspondence at the direction of the Superintendent, including but not limited to letters, contracts, reports, notices, recommendations, requests for information, and other legal records. •Maintains a file of items to be included on the agenda for School Committee meetings. •Posts with Town Clerk all meetings of the School Committee as required by law. •Prepares the final School Committee agenda and background material, assembles packets and distributes same to School Committee members and members of the administrative staff. In addition, distributes agenda to building principals and district administrators. •Records and transcribes the minutes of school committee as well as maintains permanent files of School Committee minutes and makes them available to the public in keeping with School Committee rules. •Updates district website with School Committee meeting postings, agendas, and minutes. •Receives and screens all incoming mail to the Superintendent’s Office and distributes as directed by the Superintendent. •Handles calendar management and overall executive logistics for meetings and conferences for the Superintendent and School Committee. •Assists in the organization and preparation of legal information pertinent to the school system. •Assists in the operation of the school department by developing the school calendar, and other documents related to the opening and closing of the school year. •Prepares and maintains the postings and job descriptions for available positions throughout the district. •Meets with new hires to execute employment contracts and complete payroll packages. •Maintains employee personnel folders. •Keeps accurate record of new and exiting employees each year. •Coordinates and updates Substitute Teacher lists. •Obtains, gathers and organizes pertinent data as needed. •Coordinates professional learning opportunities for school-based and central office administrative assistants. •Assists in the collection of information to prepare reports and presentations required by the Superintendent, School Committee, Department of Elementary and Secondary Education, or other agencies. •Serve as a specialist for employee relations, employment law, policy interpretation, compliance and training. •Acts as a liaison to building administration and employees with questions and concerns about employment helping to ensure fair and consistent treatment of employees. •Conducts internal investigations regarding employee complaints and concerns. •Recommends resolutions for employee relation matters. •Provides guidance to Administration and staff regarding the resolution of work related matters. •Conducts training as it relates to employer relation matters to Administration and staff as needed. •Performs such other tasks and assumes such other responsibilities as the Superintendent may assign or delegate.

Salary : $55,000 - $70,000