Fiscal Specialist III

FACILITY FISCAL SPECIALIST III

FULL TIME REGULAR

PG–11 ($19.51)

Shift: Monday – Friday, 7:00 AM – 4:00 PM or

Shift: Monday - Thursday, 7:00 AM - 5:30 PM 

Location: 2160 Marshall Edwards Drive, Bartow, FL 33830 

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

ILLUSTRATIVE DUTIES

Will include many if not all of the following:

• Receives, reviews and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
• Prepares, reviews, verifies and distributes fiscal matters/purchase orders within appropriate budget allocations.
• Serves as a contact for administrative issues relating to p-card, such as assistance with declines and questions regarding p-card procedures.
• Assists users with disputes and compromised cards.
• Assist with keeping the building ID list up to date and working with Fixed Assets and Risk Management to get them the information they need for insurance purposes.
• Audits program finances to insure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations and guidelines.
• Ensure that account balances are accurate, updated and sufficient for proposed expenditures.
• May assist Division Fiscal Officer in administrative duties for division Computerized Maintenance Management System (CMMS) program.
• Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
• Uses independent judgment in placement of funds to specific account.
• Prepares annual report of receipts and vouchers for auditing supervisor.
• May assist in training.
• Prepares and produces monthly financial report, budget audits/reports and transfers.
• Assists with gathering information and performs special investigations related to various projects/programs presenting the information in a reporting, statistical and/or fiscal format for evaluation/analysis purposes.
• Updates Division Fiscal Officer regarding fiscal matters.
• Allocation of p-card transactions for Facilities employees making sure correct fund and cost centers are used. Source and prepare p-card statement and reports.
• Prepares quotes, sole source and alternative vendor requests according to County policies/statutes. 

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of bookkeeping principles and purchasing procedures.
• Knowledge of record keeping methods, practices and procedures.
• Knowledge of office practices, procedures and equipment. 
• Ability to make accurate mathematical calculations.
• Ability to maintain accounting records and prepare reports.
• Ability to understand and follow written and oral instructions.
• Ability to maintain an effective working relationship with the public and other employees.
• Ability to type, utilizing personal computers, related software and other office equipment of the assigned work unit.
• Knowledge of English, punctuation, spelling and arithmetic.
• Ability to work independently and adhere to prescribed routines and practices.
• Ability to develop effective work methods and procedures.
• Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
• Ability to oversee the work of others.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalency diploma and have a minimum of five (5) years bookkeeping or related responsible accounting/fiscal experience, including a minimum of one (1) year of accounting, governmental administrative or related business administration experience.
• Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
• Must have a valid driver's license and be able to secure valid Florida driver's license at the time of employment within this classification should it be required of the work unit.
• A comparable amount of training and related experience may be substituted for the minimum qualifications.

SPECIAL REQUIREMENT

This position may be required to report for work when a declaration of emergency has been declared in Polk County.