Surveyor's Office Coordinator

The estimated hire date for this position is March 31, 2025.

Job Title: Surveyor Deputy

Department: Surveyor’s Office

Reports To: Surveyor

FLSA Status: Nonexempt

Principal Function: The Surveyor Deputyis responsible for the day-to-day requests of landowners and the Surveyor for tile needs.

Essential Duties and Responsibilities: Duties include, but are not limited to:

1. Records tile and ditch repair requests from landowners including the creation of the repair orders and provides them to the Ditch Technicians daily.

2. Types and files authorization forms for brush spray landowners.

3. Completes claim vouchers for bi-monthly invoices and maintains accurate budget balances.

4. Maintains up-to-date section corner information to assist land Surveyors.

5. Assists citizens with research of old maps, land ownership questions, and drainage issues, as needed.

6. Sets daily appointments for the Surveyor.

7. Assists the Surveyor with private projects and County river projects.

8. Orders and maintains supplies for both the office and outside crews.

9. Assists the Surveyor with the annual budget to include: drainage maintenance; general drain improvement; surveyor budget; Perpetuating Cornerstone Fund; St. Mary and Wabash River Fund.

10. Calls in locates to 811, as needed.

11. Performs the duties of the Drainage Board Deputy, as needed.

12. Balances the Drainage Maintenance (DM) and General Drainage Improvement (GDI) accounts with the Drainage Board Deputy.

13. Completes administrative duties to include: attending meetings, reviewing statistics and reports, completing various reports, processing departmental payroll, approving invoices, answering inquiries, tracks paid time off for employees, etc., as needed.

14. Maintains an effective communication process with the Surveyor.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

County-related Competencies: To perform this job successfully, all employees working in the County should demonstrate the following competencies:

• Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Citizen Service - Manages difficult or emotional Citizen situations; Responds promptly to Citizen needs; Solicits Citizen feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Professionalism/Teamwork/Interpersonal Skills -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Balances team and individual responsibilities; Exhibits objectivity and openness to others' views and tries new things; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Focuses on solving conflict, not blaming; Maintains confidentiality.
• Oral and Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens to others without interrupting; Keeps emotions under control; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Job-related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies:

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

· Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

· Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

· Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.

• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.

Education and/or Experience: High school diploma or general education degree (GED); and three-years related experience and/or training; or equivalent combination of education and experience. Previous administrative experience is required. Previous experience working in a Surveyor’s Office is desired.

Other Skills and Abilities: The following skills and abilities are either required or desired.

· Computer software skills required include: Microsoft Outlook, Word, Excel, PowerPoint, Geographic Information System (GIS), ArcMap and Drain Calc.

· The ability to understand and remain up-to-date on drainage law, watersheds, townships, ditches and tiles is required.

· The ability to draft letters and place public notices with newspapers is required.

· A basic understanding of general accounting principles and practices and report writing, while paying close attention to detail is required.

• The ability to effectively communicate on a one-on-one basis with the public is required.

· The ability to work with other County offices internally and externally to resolve citizen issues is required.

· The ability to manage multiple projects in a fast-paced, deadline-driven environment while paying close attention to detail is required.

• The ability to attend meetings and seminars as requested is required.
• The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is desired.
• The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and or move up to 25 pounds.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee occasionally is exposed to working near moving mechanical parts and the risk of electrical shock when working with office equipment and outdoor weather conditions. The noise level in the work environment is usually quiet to moderate.

While the offices of Adams County are usually open from 8:00 a.m. to 4:00 p.m., Monday through Friday, this position may require work beyond these hours and on the weekends. It also may require the ability to drive a County vehicle. Thus, a valid driver’s license may be required.

Job Type: Full-time

Pay: $20.40 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Decatur, IN 46733 (Preferred)

Work Location: In person

Salary : $20