What are the responsibilities and job description for the Legal Assistant/Legal Secretary position at Adams & Martin Group?
Adams & Martin Group has partnered with a well-established personal injury law firm in Santa Ana, CA, is seeking a highly skilled Legal Assistant / Litigation Secretary to join our team on a temp-to-hire basis. This role is ideal for a detail-oriented professional with extensive experience in personal injury litigation, particularly catastrophic injury cases. The position offers a hybrid work schedule after an initial in-office training period.
The ideal candidate will have a strong litigation background, excellent organizational skills, and the ability to manage a high-volume caseload while working closely with attorneys and clients.
Key Responsibilities:
Prepare, format, and file legal documents (complaints, motions, discovery, trial documents, etc.) in state and federal courts
Calendar hearings, depositions, deadlines, and other case-related events
Draft and proofread correspondence, pleadings, and discovery responses
Coordinate and manage communication with clients, experts, and opposing counsel
Assist with trial preparation, including assembling exhibits, organizing case files, and preparing witness lists
Handle administrative duties such as e-filing, maintaining case files (both digital and physical), and managing attorney schedules
Conduct legal research and assist with case development as needed
Qualifications:
5 years of experience as a Legal Assistant or Litigation Secretary in a personal injury firm
Strong knowledge of California court rules and e-filing systems (state and federal)
Proficiency in legal case management software (e.g., Clio, Filevine, or similar) and Microsoft Office Suite
Exceptional attention to detail, time management, and ability to handle multiple deadlines
Strong written and verbal communication skills
Experience assisting with trial preparation is highly preferred
Bilingual in Spanish is a plus but not required
Compensation & Benefits:
Competitive pay based on experience
Hybrid work schedule (remote flexibility after training)
Opportunity for full-time hire with benefits
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
