Legal Secretary

A reputable national firm with an office in the Lake Merritt area of Oakland is looking for a dynamic Legal Secretary. Here is the description:

Key Responsibilities:

• Provide comprehensive administrative assistance to attorneys, including managing schedules, preparing correspondence, and handling phone calls.
• Draft, edit, and proofread legal documents, such as pleadings, contracts, and memos, ensuring accuracy and compliance with formatting requirements.
• Prepare and file documents with state and federal courts, including electronic filing systems (e.g., CM/ECF and local e-filing systems).
• Maintain and update attorney calendars, schedule appointments, hearings, and depositions, and track deadlines to ensure timely filings and submissions.
• Organize, maintain, and retrieve case files and records, ensuring all documents are up-to-date and properly filed (physical and electronic).
• ]Communicate professionally with clients, court personnel, and opposing counsel, relaying information and scheduling as needed.
• Assist with billing tasks, including time entry, expense tracking, and generating client invoices.
• Perform basic legal research and gather necessary information as directed by attorneys.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.