What are the responsibilities and job description for the Bilingual HR Assistant position at Adara Communities?
Why Adara Communities:
Adara was envisioned and created from 40 years of experience, with a determination and vision to combine cutting-edge technology with exceptional customer service. Adara's philosophy is to care for our customers and associates while considering the best interests of our investors and the community at large. We believe that each member of our team truly contributes to our success. With everyone's commitment, anything is possible.
About the HR Assistant:
As our HR Assistant, you'll play a vital role in welcoming new team members to our company and ensuring they have a smooth and positive onboarding experience. You'll also be responsible for administering and communicating our comprehensive benefits package, ensuring our employees feel valued and supported.
Responsibilities of the HR Assistant:
- Manage HR documents, such as employment records, onboarding guides, and job descriptions.
- Provide administrative support to the HR team, including data entry, filing, and calendar management.
- Assist in coordinating the hiring process by posting job openings, scheduling interviews, and conducting initial background screenings.
- Oversee the onboarding process from offer acceptance to the new hire's first day.
- Provide ongoing support and answer questions throughout onboarding for internal and external customers.
- Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance.
- Process workers' compensation claims and manage related documentation.
- Lead the administration of employee benefits programs, including enrollment tracking, reconciliation, payment management, and maintaining accurate records of employee benefits elections and contributions.
- Create and distribute clear and concise materials to communicate benefits information to employees.
- Liaise with insurance providers and benefits vendors to resolve issues.
- Process pay increases and promotions through the HRIS system.
- Ensure compliance with federal, state, and local employment laws.
- Maintain knowledge of regulatory changes and update benefits programs and processes accordingly.
- Assist in the administration and management of LOA/FMLA.
- Respond to unemployment claims accurately and promptly.
- Serve as a point of contact for employee inquiries, directing them to appropriate resources and ensuring timely resolution.
- Complete employment verification requests for current and former employees.
- Assist in employee relations investigations.
- Maintain a positive and professional demeanor in all interactions with employees, residents, and vendors.
- Provide an effective and dedicated HR advisory service to employees regarding absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee relations matters.
- Act as the primary backup for payroll processing, including bi-weekly and semi-monthly updates to employee files, bonus/incentive pay, tracking vacation/sick pay, inputting exceptions, hourly employee validations, and benefit changes.
- Perform other duties as assigned.
Skills and Qualifications:
- Bilingual in English and Spanish REQUIRED.
- Strong values with a clear inner core of purpose-driven leadership.
- Strong problem-solving, reporting, and analytical skills. Proficient in Microsoft Excel, PowerPoint, and Word.
- Bachelor's degree in HR, business, or a related field.
- Additional HR training or experience is a plus.
- Excellent communication skills, interpersonal skills, ethics, and cultural awareness.
- Resourceful, with a problem-solving aptitude and thorough knowledge of HR procedures and policies.
- Reconciliation experience required.
- Superior knowledge of MS Office, HRIS systems, and comfort in learning new technology systems as needed.
- Ability to work independently and as part of a team.
- Detail-oriented with a proactive approach to problem-solving.
- Works well under pressure in a fast-paced environment.
Benefits of the HR Assistant:
- Competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, and paid time off.
- Opportunity to work in a dynamic and growing company.
- Positive and supportive work environment.
- Chance to make a real impact on the success of our team and the well-being of our employees.
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Salary : $45,000 - $50,000
