What are the responsibilities and job description for the Accounts Payable Supervisor position at Addison Group?
- Review and maintain processes and systems for the Accounts Payable (AP) department, including handling vendor payments and employee expense reimbursements.
- Examine invoices and expense reports for accuracy and ensure they meet payment eligibility, considering internal purchase order details.
- Oversee daily AP transactions and supervise the AP team.
- Manage and ensure adherence to internal control standards for AP and cash disbursements, including preparation for external audits.
- Assess and maintain vendor payment terms and cash payment processes to optimize cash flow.
- Prepare forecasts for upcoming weekly check runs.
- Process and generate weekly payments, including checks, ACH transfers, and credit card transactions.
- Collaborate with the Controller on external audit requests related to expenses.
- Ensure the accuracy and timely completion of 1099 annual reporting.
- Recommend and test enhancements for AP systems, including upgrades.
- Assist with the sales and local use tax accrual process.
- Investigate and resolve complex vendor disputes related to unpaid invoices.
- Conduct periodic reconciliations of vendor accounts, with weekly checks for key vendors.
- Identify trends in workload and payments.
- Work with other departments to identify and implement process improvements.
Skills & Qualifications:
- Preferred Bachelor's degree in Finance or Accounting.
- At least 8 years of experience in Accounts Payable.
- Minimum of 3 years in a supervisory or managerial role.
- Experience with financial or ERP systems
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Proven ability to interpret and apply standard accounting practices and procedures.
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