Executive Assistant

Position Summary:

We are seeking a highly skilled and professional Executive Assistant to provide dedicated support to the CEO. This role involves handling high-level executive administrative tasks, liaising with the Board of Directors, and assisting with project management responsibilities. The ideal candidate will demonstrate exceptional organizational skills, confidentiality, and a proactive approach to problem-solving in a fast-paced environment.

Key Responsibilities

Executive Support:

• Provide comprehensive calendar management for the CEO, including scheduling, prioritizing, and resolving conflicts.
• Coordinate domestic and international travel arrangements, ensuring seamless itineraries.
• Prepare and manage correspondence, presentations, and reports for internal and external stakeholders.
• Serve as the primary point of contact between the CEO and internal/external parties, maintaining professionalism and confidentiality.
• Anticipate the needs of the CEO to ensure efficient daily operations.

Board of Directors Support:

• Coordinate Board of Directors meetings, including scheduling, agenda preparation, and logistical arrangements.
• Prepare and distribute meeting materials, taking accurate minutes during board meetings, and following up on action items.
• Act as a liaison between the CEO and Board members, fostering clear and effective communication.

Project Management:

• Support special projects by managing timelines, tracking progress, and ensuring deliverables are met.
• Collaborate with cross-functional teams to gather information and maintain project documentation.
• Assist in event planning and execution for organizational initiatives.

Administrative Oversight:

• Maintain organizational files and records, ensuring efficient access and confidentiality.
• Manage expenses for the CEO, including tracking and reporting in compliance with company policies.
• Assist in other administrative duties as needed to ensure smooth business operations.