What are the responsibilities and job description for the Administrative Support position at ADEC INC.?
ADEC is a non-profit located in Bristol, IN providing services to both Elkhart and Saint Joseph counties. ADEC's mission is to empower people with disabilities to live fulfilled lives in their communities. ADEC has been fulfilling this mission for 70 years, employing 350 employees. ADEC provides a range of services including residential, day services, employment services, therapies, and guardianship. If you are seeking to work for a well respected agency that makes a difference in people's lives and community, then consider joining ADEC.
ADEC is currently seeking an HR Administrative Assistant to manage the front desk area at the Bristol administrative office, including answering/directing all incoming phone calls, greeting visitors, tracking incoming and outgoing faxes, metering and distributing mail and providing administrative support to the HR team.
Key Responsibilities:
- Provide the skills of receptionist, including reflecting a favorable image of ADEC and a cheerful manner toward all who walk into the office.
- Operate the agency-wide switchboard system, which requires having a warm and pleasant telephone manner and ability to relate well to a wide variety of people inside and outside the agency.
- Assist Recruiting Specialist with completing background checks, reference checks, and employment verifications on all new staff candidates.
- Scan all new staff files and check for file completion. Assist with inputting new employees into HRIS.
- Input and scan new staff and annual training for employees in ADP.
- Conduct annual background and driving checks for current employees, including Office of Inspector General’s List of Excluded Individuals and 3-year county checks.
- Assist with monthly Human Resources reporting and contacting employees regarding agency compliance.
- Assist with maintaining HR software and training systems.
- Process invoices, cost them out, and turn into Accounts Payable on a timely basis.
- Track employee discipline as turned in by managers, including tracking that progressive discipline is followed. Track Performance Improvement Plans, alerting managers and Director of Talent Management when about to expire.
- Provide administrative support to the Human Resources team as needed.
Job Requirements:
- High school diploma/GED.
- At least 3-5 years of receptionist and administrative assistant experience.
- Demonstrate strong customer service, communication, dependability, time management and organizational skills.
- Strong computer skills, including familiarity with Word, Excel, Power Point and use of social media preferred.
- Must have a strong sense of integrity, professionalism, and discretion. Must be able to work well as a team to help maintain Human Resource’s goal of continuous improvement, strong customer service, and example of desired leadership.
- Must have strong passion for ADEC’s mission and desire to provide the resources employees need to fulfill our mission to the individuals and families we serve.
ADEC is an equal opportunity employer.
