Procurement Technician I - ADH

Summary

This position is responsible for performing daily accounts payable and procurement functions, month-end procedures, and various procurement duties. The Procurement Technician ensures the proper approval and documentation of all purchase requests and high-volume deadline-driven accounts payable invoicing. The successful candidate will be able to demonstrate an understanding of accounts payable and procurement functions, strong time management, and excellent communication skills.

Please note this position is open to Internal Shareholder applicants only.

The pay rate for this position is $19.33-$22.81/hour.

Essential Duties and Responsibilities

• Coordinating and processing all accounts payable, including reviewing incoming accounts payable invoices for accuracy and proper authorization/approval.
• Process vendor/subcontractor invoices for payment by comparing them to purchase orders/subcontracts and material receiving reports to verify quantities, prices, payment terms, and freight charges within procurement thresholds.
• Code purchase orders, subcontractor invoices, costs, quantities, and actual expenditures for input into a cost collection system.
• Correspond or communicate with vendors when necessary to correct or modify invoices received.
• Provide support on vendor account issues both internally and externally.
• Ensures all received payable invoices are entered timely or accrued to complete the monthly financial close.
• Interface with PMs, accounting, and vendors to clarify invoice problems, prepare back charges, etc.
• Perform project-related research, development, and/or interpretation of data that need to be performed with little supervision or instruction.
• Assist with internal and external audits as they relate to accounts payable functions.
• Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
• Perform any other duties as assigned by management.

Minimum Qualifications

All Levels

• High School Graduate or General Education Degree (GED)
• Proficiency with MS Office including Word, Excel, Outlook
• Ability to analyze information, formulate decisions/recommendations, and bring closure to issues
• Strong attention to detail and the ability to multi-task in a dynamic, fast-paced, high-volume environment
• Solid knowledge of general office procedures and equipment

Level I

• Zero to 1 (one) year of accounts payable and/or procurement-related experience

Preferred Qualifications

• Experience with computerized accounting software, i.e., Deltek/Costpoint
• Some college-level accounting coursework
• Willingness to work occasional overtime
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Physical Demands

Frequent sitting for prolonged periods, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Work is performed in an office setting with the ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination, and visual acuity to use a keyboard and video display terminal, and other office equipment. Moderate travel is required to shareholder communities, subsidiary offices, and other locations as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Generally, indoors. While outdoors may be subject to site conditions, changes in temperature, weather conditions, and noise levels. Office environment with frequent interruptions, high-paced atmosphere with tendencies of having an extremely heavy workload.

Work Schedule: Monday – Friday 8:00 to 5:00

Experience

• • High School Graduate or General Education Degree (GED) • Proficiency with MS Office including Word, Excel, Outlook • Ability to analyze information, formulate decisions/recommendations, and bring closure to issues • Strong attention to detail and the ability to multi-task in a dynamic, fast-paced, high-volume environment • Solid knowledge of general office procedures and equipment Level I • Zero to 1 (one) year of accounts payable and/or procurement-related experience

Education

• High School Diploma/GED or better

Skills

• MS Office

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)