What are the responsibilities and job description for the Manager, Workplace Management position at Adidas?
PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION
Workplaces is responsible for the active management of the Global Real Estate Portfolio including leases and transactions of all the properties, all design, construction and operations for offices, showrooms and DC’s for adidas. This supports the successful implementation of “Creating the New” by supporting revenue growth, portfolio optimization and creating great workplaces to attract and retain top talent across the globe. To ensure a successful and sustainable Portfolio, Workplaces collaborates within an extensive network of internal / external stakeholders and industry experts to provide value added service.
In this role you are responsible for the quality management and development and the coordination of the assigned service area at the adidas location in New York in the region NAM. This role will set the highest quality standards for all location related facility operations.
KEY RESPONSIBILITIES
- Support the Americas Workplace Leadership Team, specifically in the New York City area in implementing processes related to internal corporate employee moves and workplace environment changes driven by business requirements, workplace evolution, and analysis of utilization trends.
- Deliver consistent, premium facility management service standards within target schedule and scope, Point of contact for employee communication regarding office and showroom operations, improvements, and services.
- Gain familiarity with adidas internal operating process in order to lead various tasks with high complexity supporting BU functional responsibility that require in-depth operational experience.
- Drive team performance through setting clear expectations and priority management.
- Primary point of contact (POC) for adidas NYC Brand Center, building security and maintenance
- Develop and maintain policy and procedure manual for New York Brand Center
- Manage Workplace Communication for location; Develop and send out weekly office reminders and updates
- Provide day to day supervision of maintenance systems, processes, and documentation
- Partner with adidas Workplace Management, Security, IT, and CRE (Workplaces) to manage and implement site security operational standards
- Attend meetings as it relates to operational developments at the NYC Brand Center
- Manage Office Services Provider (Ricoh) providing FM, Reception/Hospitality and Shipping Receiving Services
- Oversee administration of Iron Mountain account, ensuring any documents that require shredding have been identified and timeline for destruction is set in place; Schedule destruction when needed.
- Manage vendor set ups, creation and maintenance of PO's, budget forecasting and reconciliation of all invoices related to function, ensuring compliance with adidas policy at all times.
- POC for landlord partnership, and annual CAM reconciliation review, ensuring financial forecasts are updated accordingly
- Manage the onboarding of Workplaces externals and contractors, ensuring they are compliant with all adidas policies and procedures at all times (COI, building access forms, ISO Contractor policies, etc)
- Manage Facilities Requests Smartsheet, ensuring timely, complete resolution to all requests. Analyze trends to proactively provide solutions for long term and day-to-day BU functionality
- Site lead for ISO certification program (ISO 14001, 18001, 45001), ensuring timely reporting, policy and procedure implementation and ongoing compliance and continuous improvement
- Ability to adapt to dynamic requirements of employees in the allocation of office space according to needs, ensuring the framework of the adidas Workplace Concept is respected
- Coordination and management of Samples Coordinator support for Brand Center to support prelines
- Other duties as assigned by your manager
KEY RELATIONSHIPS
- adidas employees
- Senior Leadership
- Workplaces regional operation leaders
- Procurement
- Global counterparts and stakeholders
- External authorities, including government, fire, compliance, H&S and Environmental affairs
- External suppliers
KNOWLEDGE, SKILLS AND ABILITIES
- Service and customer satisfaction, people management/leadership culture
- Project management experience
- Vendor management and supplier selection
- Negotiation skills
- Budget and cost control
- Good communication skills
- Strong knowledge of MS Office (Word, Excel, PowerPoint)
- Very good English skills
REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS
- Completed vocational training, studies or equivalent education
- Appropriate qualification in Facilities Management
- Appropriate qualification in HSE Management
- Minimum 5 years working experience in respective area and experience at a similar level in a complex organisation
- Proven Leadership and people management
- Diversity, Equity, and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace diverse backgrounds, experiences, and perspectives and seek to create a workforce that reflects our consumers and communities.
- adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas’ 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 12 weeks of paid parental leave.
- Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, eleven paid holidays throughout the calendar year and Service Time Off during milestone years.
- The anticipated low and high end of the base pay range for this position is ($97,500-$112,125). Actual salary will be based on various factors, such as a candidate’s experience, qualifications, skills and competencies, and proficiency for the role.
- We officially returned to office in a hybrid work environment, working 3 days in office and 2 days remote. The working location of this position is Los Angeles, CA.
- Though our teammates hail from all corners of the world, our working language is English.
AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE: Speak up when you see an opportunity; step up when you see a need..
OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.
ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
JOB TITLE:
Manager, Workplace Management
BRAND:
adidas
LOCATION:
New York City
TEAM:
Facilities & Services
STATE:
NY
COUNTRY/REGION:
US
CONTRACT TYPE:
Full time
NUMBER:
501360
DATE:
Sep 14, 2023
Salary : $97,500 - $112,125
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