What are the responsibilities and job description for the Front Desk Coordinator position at ADIENTONE?
About the Role:
We’re seeking a customer-focused, organized, and energetic Workplace Experience Coordinator to join our team for a temporary contract assignment. This position is key to delivering a welcoming, high-touch workplace experience to employees and guests in a dynamic corporate environment.
You’ll serve as the first point of contact for clients, visitors, and vendors, while also ensuring seamless execution of office operations and workplace services. This role requires exceptional communication skills, adaptability, and a passion for hospitality-style service.
Key Responsibilities:
Front-Facing Services:
- Greet clients and visitors with warmth and professionalism
- Manage front desk operations including visitor badges, check-ins, and security protocols
- Provide concierge-level support for room reservations, dining, commuting, and office needs
Office & Facilities Support:
- Coordinate incoming/outgoing packages and shipments
- Manage pantry and office supply stocking
- Provide light A/V support and printer maintenance assistance
- Assist with space management, office moves, and event setups
- Submit and track work orders for building or maintenance requests
Team and Vendor Coordination:
- Escort vendors and ensure proper documentation (e.g., insurance, contracts)
- Assist in onboarding of new team members and third-party service providers
- Maintain accurate records and manage invoices, expenses, and travel bookings
- Support workplace experience programs like wellness events, pet programs, and shuttle services
General Administrative Support:
- Maintain digital tools, SharePoint sites, and service databases
- Support documentation processes including archiving and reporting
- Assist in creating presentations, internal communication, and project coordination
Required Qualifications:
- High School Diploma or GED required
- 1-2 years of experience in front desk, hospitality, concierge, or customer service roles
- Background in hotel, restaurant, or corporate hospitality strongly preferred
Skills & Competencies:
- Excellent verbal and written communication skills
- Strong problem-solving ability with a solution-oriented mindset
- Friendly, professional, and approachable demeanor
- Adaptable, receptive to feedback, and able to handle pressure with discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Comfortable using digital tools, mobile apps, and internal systems
- Physical capability to lift up to 50 lbs. (for occasional event or supply support)
Job Type: Contract
Pay: $23.00 - $25.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Morning shift
Application Question(s):
- Do you have experience in front desk, hospitality, concierge, or customer service roles?
Work Location: On the road
Salary : $23 - $25
