Amsure Administrative Assistant

The Adirondack Trust Company / Amsure Position Description

Job Title: Administrative Assistant

Department: Insurance

Grade Level: C

Salary: $35,000.00- $40,000.00

Hours: Monday through Friday, 8am-4:30pm

OUR MISSION STATEMENT:

Amsure’s objective is to maintain and enhance our public image as a high quality, professional, ethical, and friendly place to conduct business. Amsure’s ability to prosper and grow as an independent financial services company is directly related to our reputation, maintaining a high level of public confidence and properly servicing the financial needs of our market area.

SUMMARY: Performs reception, data entry, clerical, and administrative duties for Amsure’s Albany office. A successful candidate must have strong interpersonal, organizational, communication and computer skills. Applicants must be dedicated to meeting the expectations and requirements of the position and uphold all customer confidentiality. Punctuality and an affable demeanor are essential.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serve as the front desk receptionist in the Albany office of Amsure.

Receive, scan, index, and process incoming mail and faxes.

Manage daily downloads from Insurance Carrier websites. Manage and distribute daily reports.

Manage inventory of office supplies (paper, pens, etc.) for the office through Vendors, the Marketing department as well as online ordering with Staples.

Work with Employee Benefits division to maintain and update Agency Management System for life, health, and disability insurance renewals.

Assemble data and other information for proposals, charts, summaries, and related papers as directed by insurance employees.

Retrieve reports and other insurance documents which are confidential in nature.

The employee will be a department resource for other administrative tasks.

• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities for this position.

QUALIFICATIONS:

This position has responsibilities for upholding professionalism and confidentiality. It is of the utmost importance that candidates maintain confidentiality and perform their duties in the most professional manner possible. It is necessary to have proven communications skills, and be able to balance competing priorities, complex situations, and tight deadlines in order to succeed in this position.

EDUCATION and/or EXPERIENCE:

A high school diploma or GED is required, two-year degree preferred. Basic knowledge of the banking/insurance industry with previous administration experience preferred.

Must be proficient in all Microsoft products and Outlook Email. Strong interpersonal relationship skills and the demonstration of effective listening and communication abilities are highly recommended.

LANGUAGE SKILLS:

Ability to read, analyze, interpret, and communicate with customers and their needs. Ability to effectively interact and respond to coworkers and superiors with regard to daily questions and concerns.

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions with ease. Ability to make and support sound decisions by logical means.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work may consist of high stress situations. While performing the duties of this job, the employee is frequently required to sit and/or stand (with the extensive ability to move around) in a well-lit office for long periods of time. Talking and hearing skills are essential for communicating with inside and outside persons. The noise level in the work environment is usually moderate. Must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.

Amsure is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, transgender status, gender identity, gender dysphoria, sexual orientation, national origin, physical or mental disability, protected veteran status, marital and familial status, domestic violence victim status, known relationship or association with any member of a protected class or other characteristics protected by applicable law.