What are the responsibilities and job description for the Assistant Business Manager position at Administration Building?
The Penn Hills School District, located in the eastern suburbs of Pittsburgh is recruiting for an Asst. Business Manager Position. This is a 12 month position.
Competitive salary based on credentials and experience.
Tentative start date: TBD
Key Responsibilities:
- Financial Planning and Budgeting:
- Assist in the preparation, administration, and monitoring of the annual budget.
- Work with department heads to forecast expenditures and revenues.
- Prepare financial reports for the school board, state, and federal agencies.
- Accounting and Reporting:
- Maintain general ledgers, journals, and other financial records.
- Assist with financial audits and ensure compliance with state and federal regulations.
- Generate monthly and yearly financial statements.
- Payroll and Benefits Administration:
- Oversee payroll processing, ensuring accuracy and compliance with labor laws.
- Assist in managing employee benefits programs and reconciliation.
- Procurement and Purchasing:
- Oversee the procurement process, including purchase orders, vendor contracts, and bidding.
- Ensure that purchases align with district policies and budgeting constraints.
- Compliance and Policy Development:
- Ensure adherence to district policies and state laws regarding financial transactions.
- Assist in developing and implementing new policies related to financial management.
- Grant Management:
- Monitor the use of grant funds to ensure proper allocation and reporting.
- Assist in applying for and managing state and federal grants.
- Risk Management:
- Assist in managing the district’s insurance programs, including health, property, and liability coverage.
- Review contracts and agreements for risk management and legal compliance.
- Supervision:
- May supervise finance department staff, including accountants, bookkeepers, and payroll clerks.
- Ensure the efficient operation of the finance department.
Qualifications:
- Education:
- Bachelor's degree in accounting, finance, business administration, or a related field.
- Master’s degree or Certified Public Accountant (CPA) designation may be preferred.
- Experience:
- Experience in school finance, accounting, or public sector financial management.
- Familiarity with Pennsylvania school funding, financial reporting requirements, and state audits.
- Skills:
- Strong knowledge of accounting principles, financial reporting, and budgeting.
- Proficiency in financial software (e.g., QuickBooks, Fund Accounting Software) and Microsoft Office (especially Excel).
- Excellent analytical, organizational, and communication skills.
- Ability to work collaboratively with various stakeholders, including district leadership, staff, and school boards.
- Other Requirements:
- Understanding of school district financial regulations, Pennsylvania education funding, and public sector policies.
- Ability to meet deadlines and manage multiple tasks efficiently.
REPORTS TO: Business Manager
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting for extended period of time
- Lifting, carrying, pushing, pulling 35 pounds
- Ability to kneel, crouch, bend and reach to retrieve and handle teaching materials and supplies
- Moving fingers and hands in a repetitive manner
- Ability to speak clearly and distinctly when communicating
- Hearing clearly
- Adequate vision to perform duties
The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
TERMS OF EMPLOYMENT: Per Act 93 Agreement
