Secretary - Business Office (2228)

TITLE: SECRETARY – BUSINESS OFFICE

Administration Building
Monday-Friday
8 hours per day
12 Month Schedule

2024-2025 Salary
$16.91/hour, per RSPA Master Agreement for Classification II

QUALIFICATIONS:            

1. High School Diploma required, post-secondary credentials preferred.
2. Strong background in accounting and bookkeeping with three to five years of accounting experience.
3. Strong computer skills and aptitude to learn software programs used in this position. Microsoft Office Specialist Certification, preferred.
4. Ability to interact positively with school personnel, vendors, and the community.
5. Ability to perform a variety of tasks competently and efficiently with limited supervision.
6. Regular, reliable and punctual attendance required.
7. Such alternatives to the above qualifications that the Board may find appropriate and acceptable.

REPORTS TO:         Director of Budget and Finance

JOB GOAL:              To assist in maintaining complete and accurate financial records for the governmental funds of the District, reconcile accounts, and assist in the daily cash management.

PERFORMANCE RESPONSIBILITIES:  The performance responsibilities listed below represent an overview of the responsibilities for this position.

1. Prepares, processes, and monitors various accounting and budget transactions as assigned.
2. Assists other district staff with daily operations of district business systems.
3. Completes processing of transactions and carries out monthly and annual close procedures and reports as assigned.
4. Assists with annual audits.
5. Provide clerical services for Business Office Staff.
6. Assists the Director and Accountants as requested.
7. Assists the Accounts Payable Accountant with data entry and communications with staff and vendors.
8. Performs other tasks as assigned by the Director.

TERMS OF EMPLOYMENT:

1. 12 month position
2. 8 hours per day
3. Salary and benefits per the Rochester Support Personnel Association master agreement for Classification II

WORKING CONDITIONS:

1. An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
2. Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.
3. An employee working in this assignment will be required to occasionally work weekends or evenings, or at offsite/alternative locations if system access is limited, to ensure district accounting processing is in compliance and without penalty.

REQUIRED POSITION TESTS: 

Microsoft Office Current District Version: Intermediate-level Word and Excel; Basic-level PowerPoint and Outlook; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills, Sentence Clarity, Spelling, and Alpha/Numeric/Record Locator tests.  

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 – Students: Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726- 3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.

Reviewed 1993; 3/97

Revised 4/13//92; 2/1/94; 8/95; 8/99; 5/02; 6/03; 4/14; 12/17; 1/25

Salary : $17