What are the responsibilities and job description for the Supervisory Procurement Analyst position at Administrative Office of the U.S. Courts?

Summary

The Administrative Office of the U.S. Courts (AO) is hiring highly motivated and skilled procurement professionals. Join us in supporting one of the most important missions of the U.S. government - the administration of justice - and work with a team of professionals at the forefront of procurement, leveraging cutting-edge technology, continuous process improvement, and robotic process automation to provide best-in- class customer service to the judicial branch.

This job is open to

Federal employees - Competitive service

Current or former competitive service federal employees.

Federal employees - Excepted service

Current excepted service federal employees.

Clarification from the agency

This vacancy announcement is open to current or former federal employees and / or federal judiciary (AO or U.S. Courts) nationwide. This position allows for recurring and situational telework but does not qualify for full-time or remote telework.

Duties

The Department of Administrative Services, Acquisition Management Office (AMO) is seeking a dynamic and experienced Supervisory Procurement Analyst to serve as the Acquisition Policy & Training Division Chief. AMO provides acquisition program management and oversight, policy guidance and support, and conducts procurement activities on behalf of the Administrative Office of the U.S. Courts (AO) and federal Judiciary organizations nationwide.

The incumbent will supervise a staff of professional procurement analysts who execute the Judiciary's acquisition program and ensure its compliance with federal procurement policies and statutes. The incumbent has signatory authority for contracts, interagency agreements, grants, memoranda of understanding, and other legal instruments. This position reports directly to the AMO Deputy Chief.

The duties of this position include, but are not limited to :

Providing advisory and procurement services to the AO and federal court units.

Providing leadership, management, and oversight for a diverse, professional staff spread across two policy branches.

Providing essential contract management policy guidance and ensuring procurement activities adhere to laws, regulations, and policies governing the federal Judiciary.

Overseeing the Acquisition Policy & Training Division's daily operational activities and making recommendations on administration, organizational structure, personnel matters, and budget and staffing resource needs and distribution.

Participating and serving as the Deputy Office Chief's designee in meetings, working groups, advisory councils, and other governance bodies.

Creating and presenting briefings, acquisition updates, and regular status reports to the Procurement Executive and other senior officials.

Conducting assessments of acquisition programs and contracting vehicles.

Staying informed of current, pending, and new legislation relevant to federal procurement and ensuring the Judiciary's policies and procedures are current and in compliance.

Advising on the revision or development of new acquisition policies in response to program strategy changes or other internal or external drivers.

Maintaining and updating the Guide to Judiciary Policy (Vol. 14) and other procurement policies and manuals.

Overseeing the AO's contracting officer and contracting officer's representative certification programs.

Providing best-in-class customer service in procurement policy administration and acquisition-related services.

Supporting the development, implementation, and maintenance of internal controls for contracting and Government Purchase Card Programs.

Providing procurement policy advice and support, including review of special procurement delegation requests.

Overseeing the provision of periodic procurement training to Judiciary procurement personnel.

Requirements

Conditions of Employment

CONDITIONS OF EMPLOYMENT

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.

All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.

New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights / responsibilities, visit https : / / www.e-verify.gov / .

All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.

You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.

If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experiencewhich is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below :

Knowledge of government contracting, including operations techniques, and procurement policies and regulations.

Experience providing leadership, direction, and guidance in acquisition policy development and planning, contract formation and management, and federal contracting certifications.

Applicants with the following certifications are highly desirable :

Federal Acquisition Certification in Contracting FAC-C (Professional) Certificate

Certified Professional Contract Manager (CPCM)

Certified Federal Contract Manager (CFCM)

Certification : Applicants' Federal Acquisition Certification-Contracting (FAC-C) Professional is desired, and applicants who completed all training and experience requirements to achieve FAC-C Level III prior to January 31, 2023, or Department of Defense Acquisition Workforce Improvement Act (DAWIA) certification Level III will be most competitive for this position. Applicants not certified may still apply and be selected but must achieve certification within 24 months of appointment. To validate that you meet the training, experience, and certification requirements for this position, please submit a copy of your valid certification.

Education

In addition to meeting the specialized experience described above, applicants must meet the following educational requirements to be placed in this job series at this level.

Basic Requirement : A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields : accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

NOTE : To validate that you meet the educational requirement for this job series, please submit a copy of your transcript. Your transcript must reflect that you are seeking and / or possess a 4-year degree along with the 24 successfully achieved credit hours in the fields mentioned above. Failure to submit your transcript will make you ineligible for this position.

Exceptions : Federal employees classified within the 1100 family as of January 1, 2000 are deemed to have met the basic qualification requirements for all 1102 Contract Specialist positions.

Additional information

The AO is an Equal Opportunity Employer.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and / or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and / or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

Benefits

Review our benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

For this job announcement the following documents and / or information are required :

Resume - Any written format you choose to describe your job-related qualifications.

Citizenship - Include country of citizenship on resume.

Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.

Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

Transcripts - To validate any education qualifications you claim.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 02 / 03 / 2025 to receive consideration.

To begin, click

Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and / or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.

You will receive an email notification when your application has been received for the announcement.

To verify the status of your application, log into your USAJOBS account, https : / / my.usajobs.gov / Account / Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

Click the following link to view and print the occupational questionnaire https : / / apply.usastaffing.gov / ViewQuestionnaire / 12655384.

Agency contact information

Rosemarie Thompson

Phone

202-502-3800

Rosemarie_Thompson@ao.uscourts.gov

Address

Department of Administrative Services

One Columbus Circle, NE

Washington, DC 20544

Next steps

After a review of your complete application is made, you will be notified of your rating and referral to the hiring official if determined qualified. If further evaluation or interviews are required, you will be contacted.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents