What are the responsibilities and job description for the Specialist - Admissions position at Admissions - Team Georgia Careers?
Employment Terms: This job is a full time, benefited, FLSA non-exempt position in the Admissions Department that reports to the Director of Admissions.
Salary: $45,760 per year.
Schedule: Availability to work Monday through Thursday between 8 am and 6:30 pm and on Friday between 8 am and 4 pm. Occasional Saturdays and some evenings. Schedule is subject to change. Flexibility is a must.
Minimum Qualifications (Job Code 11127): Associate’s degree from an accredited institution of higher education *and* three (3) years of directly related work experience.
Preferred Qualifications:
Bachelor’s Degree from an accredited institution of higher education and three (3) years of work experience in a postsecondary Admissions or Registrar Office environment. Excellent interpersonal, written and verbal communication skills; ability to analyze data and make decisions. Must possess ability to multi-task in a fast-paced office environment, problem solve, and maintain effective relationships within a team environment; proficiency in Staff BANNER, Target X, BDMS, Axiom and Microsoft Office applications.
Successful candidates should possess: (1) strong knowledge of the admissions process and student services; (2) ability to investigate, analyze, and interpret data for accuracy and completeness in order to make sound Admissions and residency judgments; (3) exceptional customer service skills; (4) outstanding computer skills and attention to detail to ensure accuracy; (5) ability to calmly analyze and resolve student and/or staff related admissions issues; (6) able to manage multiple priorities and meet deadlines; (7) ability to accurately document and maintain student records; (8) ability to collaborate in a team environment.
Job Description Summary:
The Student Affairs Assistant is a non-student facing position, which, under general supervision of the Director of Admissions (1) receives and processes admissions applications and related documents; (2) enters student data and scans and indexes admissions documents into the BANNER student information system; (3) determines applicant eligibility for admission and renders admission and residency decisions in accordance with policy; (4) ensures accuracy of data entry and maintains integrity of student records; (5) maintains knowledge of and adherence to GTC Student Affairs policies and standards in accordance with TCSG mandates; (6) contributes to the ongoing improvement of work processes, including learning and integrating new technology; focusing attention and efforts on detailed analysis, accuracy, and speed; and promoting a teamwork environment. (7) provides support for email, phone, and texting prospective students as needed; (8) assists with admissions-related trainings, orientations, reports, document review and maintenance, and special events as required.
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Duties/Responsibilities |
Percentage of Time |
|
1. Processes student applications and related information for a technical college. (Performed by all incumbents) |
40% |
|
2. Prepares student records for final review and admissions acceptance. (Performed by all incumbents) |
30% |
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3. Provides accurate admissions information and documents for students and staff in-person, email, phone, text messaging, etc. (Performed by all incumbents) |
10% |
|
4. Maintains knowledge of current trends and developments in the field by attending professional development training, workshops, seminars and conferences and by reading professional literature in the related technical field. (Performed by all incumbents.) |
5% |
|
5. Displays a high level of effort and commitment to performing work; provides a high level of customer service; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. |
5% |
|
6. Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College. |
10% |
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Physical Demands: |
Frequency (N)Never, (O)Occasionally or (C)Constantly |
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Requires operation, access, or control of financial resources. |
N |
|
Requires having a P-Card. |
N |
|
Driving is a responsibility of this position. |
O |
|
This position will have direct interaction or care of children under the age of 18 or direct patient care. |
N |
|
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). |
C |
|
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. |
C |
|
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. |
O |
|
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. |
O |
|
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. |
C |
|
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. |
N |
|
Operating motor vehicles or heavy equipment with or without reasonable accommodation. |
O |
|
Noisy environments. |
O |
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Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. |
N |
|
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. |
C |
|
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. |
N |
|
Work in outdoor elements such as precipitation and wind. |
N |
|
Assessing the accuracy, neatness and thoroughness of the work assigned. |
C |
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building A, Room 515, Lawrenceville, GA 30043, 678-226-6691, LRichardson@GwinnettTech.edu
Salary : $45,760
