What are the responsibilities and job description for the Human Resources Specialist position at Adopt-A-Family Of The Palm Beaches Inc?
Description
We are seeking an experienced professional with advanced MS Excel skills who is highly organized, detail-oriented, and possesses excellent communication skills to join our team. This position will be responsible for managing and maintaining HR data, generating various reports, analyzing data, recruitment, accurately processing payroll, and providing exceptional customer service.
The ideal candidate will have experience in human resources, payroll processing, and be able to work independently. This is an onsite position.
Essential Functions
Payroll
- Ensure timesheets are complete and approved by supervisors prior to processing payroll
- Review discrepancies with supervisors and/or human resources manager
- Ensure payroll and cost center reports are reviewed for accuracy and updated prior to processing payroll
- Process payroll bi-weekly by Tuesday of each pay period
- Prepare variance analysis to be presented to Director of Finance, HR Director, & CEO
- Timely distribute manual checks
Benefits
- Reconcile monthly invoices for medical, dental, vision, life/disability, and supplemental insurance plans against amounts withheld from employees; notifying HR Director of any discrepancies prior contacting employee
- Review billing discrepancies with HR Director and CFP for review and approval prior to making payment
- Draft benefits in arrears memos
- Assist employees with benefits questions, i.e. how to find providers, logging into the system, locating forms, etc.
- Manage employee benefits payables in Excel, assigning proper GL codes, and maintaining insurance allocation schedule
Recruitment
- Draft job ads for approval
- Post ads internally and externally and send internal vacancy announcement
- Schedule interviews, and notify candidates and staff
- Participate on interview panels, as needed
- Assist with the background check process
- Process credit card receipts and enter benefits payments into Ariett
- Monitor background check status and set new hire start dates upon clearance. Notify necessary staff of start dates.
- Assist HR Director with new hire orientation and tours
Administrative
- Manage and maintain HR data in HRIS system
- Generate reports and analyze data in Excel
- Collaborate with Director to identify areas for improvement and implement solutions as discussed
- Ensure data accuracy and integrity
- Assist in ensuring a safe work environment and provide excellent customer service
- Ensure strict confidentiality of all human resource and payroll information
- Maintain and update all personnel, background, medical, and payroll files
- Complete file audits bi-annually
- Filing and drafting correspondence
- Assist with employee engagement events, onsite trainings, and staff meetings
- Perform all other duties as assigned
Training and Development
- Attend all general staff meetings
- Attend all departmental meetings, as requested
- Attend seminars or conferences that provide updates on any Human Resource issues, i.e. changes in federal or state laws, best practices as required
Requirements
- Associate’s degree in Accounting, Business Management, Finance or related field required
- May substitute 60 semester hours with course work in finance/accounting/business math along with required experience
- Three (3) years’ experience working in a Human Resources department for a company with more than 60 employees
- Three (3) or more years’ experience processing payroll, or working in finance with reporting responsibilities
- Thorough knowledge and proficiency with Microsoft Office Outlook, Word, SharePoint, and Advanced proficiency in Excel
- Experience using HRIS systems
- Ability to learn and master multiple software applications quickly, becoming proficient in main software programs within 30 days of hire
- Ability to handle multiple assignments, prioritize work, and meet deadlines
- Ability to adapt to and accept changes as required
- Ability to use standard office equipment
- Ability to establish and maintain effective working relationships
- Excellent customer service and communication skills
Working Conditions
- Local travel to attend meetings, new hires tours, and update legal posters
- Prolonged sitting at computer
- Work is performed in standard office environment
Physical Requirements
- Prolonged periods of sitting
- Able to bend and lift over your head
- Able to lift a minimum of 15 pounds
- Ability to drive and be insured
Salary : $50,000