Logistics Coordinator

Job Summary:

Organizes and handles a variety of logistics issues and duties that involve but are not limited to supply chain services, inventory control, material handling, import-export licensing, and shipment of products. Evaluates customer support and field services commitments to ensure customer requirements are met. Assists in developing logistics plans and procedures.

Detailed Description:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Process shipments using the ERP system.
• Process shipments through the local and global Export systems.
• Ensuring proper documentation and compliance with customs regulations for international shipments. 
• Arrange, schedule, book, and coordinate logistics activities, including quoting/negotiating rates with carriers to meet delivery deadlines.
• Monitor the status of shipments throughout the delivery process and providing updates to internal and external stakeholders.
• Responsible for ensuring accurate and timely Electronic Export Information (EEI) filings, coordinating with relevant parties like freight forwarders and customs to comply with all necessary export documentation and regulations.
• May assist in generating reports on key logistics metrics like delivery times, inventory levels, and shipping cost.
• Additional duties may include:
  • Receipt of inventory from/into stocking locations by following prescribed processes and handling procedures. May include material identification, counting, transporting, and packaging for end user or storage.
  • Pull/pick inventory to fulfill demand requirements.
  • Track and verify accuracy of inventory, counts and location, by physically counting and identifying inventory withing specific locations

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Minimum of 3 years of experience in a logistics role involving shipping/export experience. Experience in trade compliance preferred.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills                                                 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills                                            

To perform this job successfully, an individual should have advanced knowledge of database software, MS Office, including PowerPoint, Publisher, Outlook, Excel, and Word applications.

Other Skills and Abilities

• Oral/Written Communication – Listens and gets clarification; Responds well to questions; Records data; Writes clearly and informatively; Able to read and interpret written information.
• Teamwork – Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone’s efforts to succeed.
• Ethics – Treats people with respect; Works with integrity and ethically.
• Organizational Support – Follows policies and procedures; Supports organization’s goals and values.
• Planning/Organizing – Uses time efficiently.
• Professionalism – Approaches other in a tactful manner; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in a timely manner; Strives to increase productivity.
• Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and material properly.
• Adaptability – Adapts to changes in the work environment.
• Dependability – Follows instructions, responds to management direction.
• Attendance/Punctuality – Is consistently at work and on time.
• Initiative – Asks for and offers help when needed.
• Basic Knowledge of ISO and/or AS9100
• Computer competencies in Microsoft Office (Word, Excel, PowerPoint, Access), email, and ability to learn ERP systems (preferably IFS).
• Excellent verbal and written communication skills, including excellent grammar and professional writing skills.
• Excellent customer service skills.
• Must possess good interpersonal skills, good research skills, and an aptitude for learning.
• Must be able to communicate ideas and thoughts effectively and obtain pertinent information quickly.
• Occasional lifting of 35 pounds.
• Must be able to keep sensitive and/or confidential information properly protected.

Other Qualifications

• U.S. Person for access to EAR and ITAR-Controlled Technical Data.

ITAR regulations dictate that information and material pertaining to defense and military related technologies may only be shared with US Persons unless authorization from the Department of State is received or a special exemption is used.

 A "U.S. person" can be:

• A U.S. citizen;
• A permanent resident who does not work for a foreign company, a foreign government, or a foreign governmental agency/organization;
• A political asylee;
• A part of the U.S. government, or
• A corporation, business, organization, or group that is incorporated in the United States under U.S. law.

A foreign person is any person who is not a lawful permanent resident of the US and includes foreign governments and organizations.