Accounting Clerk

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

ADTRAV is seeking an Accounting Clerk to be responsible for assisting with the accounts receivable process as well as various other duties for the accounting team. This position works closely with Accounting Associates for the timely processing and reconciliation of client payments and vendor commission payments. The position will require regular communication with vendors as well as performing various other duties in support of the accounting department.

The Accounting Clerk contributes to the accomplishments of the accounting department by delivering superior customer service, maintaining client and vendor relationships, establishing strong working relationships within the organization, and processing client and commission payments in a timely manner.

This position is a full-time, in-office position at our Birmingham, AL office. Must be able to work Monday-Friday, 8am-5pm CT schedule.

Essential Duties And Responsibilities Include The Following

• Assist with client and vendor payments, including check and ACH payments.
• Research, document, and enter charges to company credit card.
• Create end of month billing for assigned accounts.
• Complete credit card reconciliation for assigned clients.
• Respond to internal and external inquiries in a timely manner.
• Complete assigned monthly closing tasks.
• Maintain accurate records of all accounts receivable transactions.
• Review and research questions to accounts receivable.
• Reconcile ARC reports as assigned.
• Assist with maintaining data integrity, including ensuring all correction reports are done.
• Assist with answering accounting phone and emails during business hours.
• Support other tasks and projects in the accounting department as needed.
• Meet established deadlines on all tasks.
• Maintain strong relationships with vendors and clients.
• Deliver excellent customer service and support in all interactions.
• Represent ADTRAV by embracing the company values and maintaining effective working relationships with employees, partners, vendors, and clients.
• Adhere to company policies and procedures.
• Other duties as assigned.
  
  

Qualifications

• High school diploma or equivalent required. Some college preferred.
• Experience in customer service and/or supporting clients required.
• Experience with Accounts Receivable and reconciliation preferred.
• Experience with data entry a plus.
• Proven experience communicating with all levels (clients/customers, management, peers).
• Excellent English written and verbal communication skills.
• Strong computer, typing and data entry skills.
• Experience with Microsoft Office suite (Outlook, Word, Excel).
• Strong attention to detail with emphasis on accuracy and quality.
• Highly self-motivated and able to prioritize and manage multiple tasks and processes with varying deadlines requiring minimal supervision.
• Strong organizational and follow-through skills.
• Ability to consistently deliver excellent customer service.
• Able to present a professional and positive demeanor with internal and external customers/clients and work cooperatively.
• Ability to work consistently at office location at agreed upon schedule (Monday-Friday, 8am-5pm CT).
• Able to maintain confidentiality of company and client information.
• Able to sit and utilize a computer for extended periods of time.
• Able to successfully pass a credit, criminal, and/or employme n t reference background check.
  
  

ADTRAV Corporation an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.