FT Admin I Distribution Maintenance - DC03

Address: USA-ME-Winthrop-1245 US Route 202

Store Code: DC 03 Management (5106361)

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Support the Warehouse Facilities or Transportation Equipment Maintenance Departments in the areas of procurement, accounting, record retention and inventory control. Will perform clerical duties, accurately and efficiently enter data from various reports, and work sheets into the maintenance systems. Support the site facility manager and maintenance / sanitation department or transportation manager by sourcing needed supplies to ensure the building and equipment stay in good operating condition. Track purchase, invoices and inventory to maintain proper records and payments.

Reponsibilities:

• Maintain and responsible for accurate, up to date, and organized inventory of all parts
• Research and acquire price bids, negotiate, purchase, create purchase requisitions, generator purchase orders, and receive parts for equipment repair and general shop supplies for both and capital items. Can include within company and outside vendors (using applicable systems)
• Log all purchase orders used by departments(s) supported and outside vendors. Process all purchase orders when invoices are received and send all necessary documentation to A/P.
• Run, submit, and provide daily/weekly/monthly reports to leadership as required
• Work with vendors on consignment parts. Ship warranty parts to appropriate vendors. Ensure warranty claims are processes appropriately
• Prepare written documents such as EPA programs, SARA title filings etc. as assigned by the leadership.
• Administer, maintain, and manage all inventory and assets by keying in work repair orders, preventative maintenance, and mileage as required using the applicable system(s). Provide trend and analysis data as required
• Act as liaison and on-site system technician to IT Department for trouble shooting systems and recommend solutions aimed at quick and cost effective resolution
• Assist leadership in developing, budgeting and managing expenses and capital budgets to plan as required and prepare cost justification and benefit analysis to support projects.
• Make recommendations for modifications to procedures or processes impacting their work group or center that will maximize efficiency, productivity, and reduce costs
• Ensure compliance with established standards in the areas of accuracy, safety and productivity.
  
  

Knowledge, Skills and Abilities:

• Solid knowledge of budgeting and accounting processes
• Possess basic mechanical aptitude and knowledge
• Possess effective verbal and written communication skills
• Must demonstrate a high attention to detail and accuracy with excellent follow through
• Ability to prioritize and handle multiple tasks/projects simultaneously
• Able to work in an office area environment and maintain confidentiality
• Ability to work in a –5 degree to 90 degree Fahrenheit environment (temperature varies within each department) for long periods of time
• High School Education or equivalent
  
  

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Job Requisition: 411709_external_USA-ME-Winthrop