What are the responsibilities and job description for the Executive Administrative Assistant position at Advance Gov Partners Incorporated?
Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills and demonstrate a strong ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations within the office and facilitating effective communication across departments.
Duties
- Provide executive administrative support, including managing schedules, coordinating meetings, and preparing necessary documentation.
- Handle incoming calls with professionalism and maintain excellent phone etiquette.
- Manage the Outlook Calendar for executives, ensuring timely scheduling of appointments and meetings.
- Utilize office software, including QuickBooks for financial tracking and DocuSign for document management.
- Assist in the preparation of reports, presentations, and other materials as needed.
- Maintain organized filing systems and ensure all documents are easily accessible.
- Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
- Support daily office operations by managing supplies, equipment, and general administrative tasks.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with phone systems.
- Familiarity with DocuSign for electronic signatures and document management processes.
- Experience with QuickBooks or similar accounting software is a plus.
- Excellent organizational skills with attention to detail and the ability to prioritize tasks effectively.
- Strong written and verbal communication skills to interact professionally with various stakeholders.
- Ability to work independently as well as collaboratively within a team environment.
This role is essential for maintaining the efficiency of our executive operations while contributing to a positive workplace atmosphere. If you are a motivated individual looking to grow your career in an administrative capacity, we encourage you to apply.
Job Type: Contract
Pay: $16.00 - $18.00 per hour
Expected hours: 5 – 10 per week
Work Location: In person
Salary : $16 - $18
