What are the responsibilities and job description for the Bookkeeper & Administrator position at Advanced Aircrew Academy?
About Advanced Aircrew Academy
Advanced Aircrew Academy is a fast-growing eLearning company dedicated to delivering effective, customized training for business aviation. Our all-in-one platform brings together a comprehensive content library with modern software, making it easy for charter operators and corporate flight departments to meet regulatory guidelines and consolidate their training needs. Every year, we're the trusted partner for leading operators in training thousands of aviation professionals worldwide.
We're proud to be at the forefront of aviation training, blending industry-leading eLearning with a deep commitment to safety, compliance, and excellence. Our team thrives in a culture that values starting with the customer, innovation, continuous learning, and getting things done. With a collaborative environment, growth opportunities, and the satisfaction of supporting aviation operators globally, Advanced Aircrew Academy offers a dynamic, purpose-driven workplace for those passionate about aviation and education.
About the role
We're looking for a Bookkeeper and Administrator to join our Finance team. This role will be the primary person responsible for reconciliation of transactions and Accounts Receivable and will report directly to the Controller.
In addition, the Bookkeeper and Administrator will be responsible for organizing company events and booking travel for the Executive team. This position is ideal for a candidate who enjoys working in a fast paced environment with a high level of autonomy.
What you"ll do
- Keep an accurate record of all financial transactions, including income, expenses, and purchases.
- Categorize transactions appropriately within the accounting system.
- Update and manage the general ledger to ensure all entries are correctly posted.
- Reconcile discrepancies and verifying the accuracy of records.
- Reconcile bank statements with the company's financial records.
- Identify and resolve discrepancies or errors in transactions.
- Generate invoices for clients, manage client portals and completion of client documentation, and monitoring payments to ensure accounts receivable are collected.
- Plan and book travel arrangements, including flights, accommodations, ground transportation, and itineraries.
- Manage group travel logistics, ensuring alignment with schedules and special requirements.
- Collaborate with clients or internal teams to determine event goals, budgets, and requirements.
- Research, select, and negotiate with venues, vendors, and service providers for events.
- Develop event timelines, schedules, and agendas to ensure smooth execution.
What you"ll need
What we offer
We are committed to fostering a diverse, inclusive environment and to encourage these values in everyone on our team. We provide an environment of mutual respect where opportunities are available without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. We believe that diversity and inclusion for people from all walks of life is key to our success as a company.
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