Administrative Assistant

JOB SUMMARY

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the efficient operation of the office and assist in various administrative tasks, including managing schedules, coordinating meetings, handling correspondence, and supporting other departments as needed.

JOB DUTIES AND RESPONSIBILITIES

• Maintain office supplies inventory and ensure the office is adequately stocked
• Oversees the smooth day-to-day operation of the office, including maintaining office equipment and coordinating repairs
• Assist in organizing and maintaining physical and digital filing systems
• Serve as the point of contact for visitors and clients, providing a welcoming and professional atmosphere
• Assist with customer inquiries, directing them to the appropriate person or department
• Enter and update data into company databases, ensuring accuracy and completeness
• Assist with quoting customer jobs based off technician surveys entered into service geeni.
• Assist with ordering parts and needed items for technician jobs.
• Assist with special projects and tasks as assigned, contributing to team goals and departmental success
• Other responsibilities/duties may be assigned as required

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

· High school diploma or equivalent (required); Associate’s or Bachelor's degree preferred

· Strong written and verbal communication skills

· Proven experience as an administrative assistant or in other administrative roles (1-3 years preferred)

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

· Strong written and verbal communication skills

· Ability to work independently and in a team-oriented environment

· Highly detail-oriented

· Reliable and punctual

· Must be able to drive a company vehicle

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The work environment characteristics described here represent those employee encounters while performing this job's essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Employees work under typical office conditions, and the noise level is usually quiet to moderate. However, in certain assignments, an employee may work near moving equipment and be exposed to toxic or caustic chemicals, biological hazards, airborne fumes, outdoor weather conditions, and loud, prolonged noise.

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Fort Worth, TX 76177 (Required)

Work Location: In person

Salary : $18 - $28