What are the responsibilities and job description for the Facilities Manager position at Advanced Instruments, Inc.?
Innovate, Empower, Grow—With Advanced Instruments
For nearly 70 years, Advanced Instruments has been at the forefront of innovation, helping organizations enhance quality, achieve reliable outcomes, and boost productivity in the biopharmaceutical, clinical, and food & beverage industries. We don’t just develop cutting-edge technology—we empower our customers with solutions that drive efficiency, precision, and performance.
From Solentim®, revolutionizing cell and gene therapy with advanced imaging and single-cell deposition, to OsmoTECH® and OsmoPRO® micro-osmometers, delivering accurate and reliable lab results worldwide, we set the standard for quality and reliability. Our Artel portfolio ensures precision in liquid handling through advanced validation, automation, and calibration tools. What sets us apart? With customer-centricity at our core, we take ownership, push boundaries, and collaborate to make a meaningful impact. Headquartered in Norwood, MA, with locations in UK and Westbrook, ME, our 340 employees worldwide are driving exciting growth this year.
Our Mission: To drive innovation that optimizes processes, increases efficiency, and delivers confidence in results.
Our Vision: To improve patient health through innovation and excellence.
If you're looking for a career where ingenuity, accountability, and collaboration fuel success, join us and be part of a team that’s shaping the future of our industry.
We are seeking an experienced and proactive Facilities Manager to work in our Westbrook, Maine office to serve as a core team member of the growing operations team.
A Day in the Life:
As a Facilities Manager you will oversee the maintenance, operations, and safety of our production site. This role is responsible for ensuring that the facility runs smoothly, efficiently, and in compliance with health, safety, and environmental regulations. The Facilities Manager will oversee service contracts, and coordinate facility upgrades and repairs to support production needs for preventative maintenance tasks.
Key Responsibilities
- Oversee the maintenance and repair of buildings, equipment, and utilities to ensure optimal operation of the production site.
- Develop and implement preventive maintenance programs to reduce downtime and extend equipment life (Experience with GageList a benefit).
- Manage HVAC, electrical, plumbing, and mechanical systems, ensuring compliance with operational and safety standards.
- Ensure the facility is clean, safe, and well-organized to support efficient production activities.
Health, Safety & Compliance:
- Ensure compliance with all local, state, and federal safety and environmental regulations.
- Conduct regular safety inspections, risk assessments, and audits to identify and mitigate potential hazards.
- Collaborate with the Health & Safety team to implement and enforce workplace safety policies.
- Ensure fire protection systems, emergency response plans, and security measures are in place and functional.
Vendor & Contractor Management:
- Oversee contracts and relationships with external service providers, including janitorial, security, HVAC, and waste disposal services.
- Manage contractor work to ensure quality, timeliness, and adherence to safety regulations.
Sustainability:
- Identify cost-saving opportunities in energy efficiency, waste reduction, and maintenance practices (Sustainability Efforts).
- Monitor utility usage and implement strategies for reducing consumption and costs.
Project Management & Improvements:
- Plan and oversee facility renovations, expansions, and equipment installations.
- Coordinate with internal teams and contractors to ensure smooth execution of facility-related projects.
- Implement continuous improvement initiatives to enhance operational efficiency and safety.
What we are looking for in you:
- Bachelor’s degree in Facilities Management, Engineering, or a related field (preferred).
- 10 years of experience in facilities management, preferably in a manufacturing or production environment.
- Strong knowledge of building systems, maintenance processes, and safety regulations.
- Experience managing budgets, vendor contracts, and facility improvement projects.
- Excellent leadership and problem-solving skills.
- Strong communication and interpersonal skills.
- Proficiency in facility management software and Microsoft Office Suite
Preferred Skills:
- Experience with Lean Manufacturing or TPM (Total Productive Maintenance) principles.
- Knowledge of OSHA, EPA, and other regulatory requirements.
- Ability to work in a fast-paced production environment and handle multiple priorities.
Work Environment:
- Combination of office and production floor work.
- May require occasional on-call availability for emergencies.
- Some lifting, climbing, or working in confined spaces may be required.
Work Location: Westbrook, Maine
What's in it for you?
- Flexible Medical, Dental, & Vision Coverage
- Competitive 401k company match
- Bonus Program, Generous PTO and paid holidays
- Generous Tuition reimbursement
- Hybrid and flexible work arrangements
- Professional development, engagement and events
- Company marketplace for lunch and snacks!
EEO Statement:
Advanced Instruments takes pride in being an equal opportunity employer committed to hiring a diverse and inclusive workforce. As a part of our commitment to a diverse and inclusive workforce, Advanced Instruments will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identify, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class.
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