What are the responsibilities and job description for the Staff Accountant position at Advanced IT Concepts LLC?
Job Description
Job Description
Job Description : Staff Accountant
Reports to : Accounting Manager
FLSA : Non-Exempt, Full-time
Primary Work Location : Orlando, Florida; Science Drive Office
COMPANY OVERVIEW
AITC is a fast-growing, proven Information Technology Company focused on Network and Systems Engineering and Integration, Professional Services, Medical Simulation, Test and Training Systems and End-To-End Product and Technology solutions. AITC provides expert support in Information Systems Design, Cyber Security, Strategic Planning, Program and Project Management, Security Risk Assessment, and Logistics for Federal, State and Local Governments and public sector market.
POSITION OVERVIEW
The Staff Accountant will be involved in a full cycle of accounting activities that will result in the month-end closing cycle. This position will touch on every aspect of accounting including but not limited to payroll, accounts payable, accounts receivable, general ledger and month-end closing activities.
RESPONSIBILITIES / DUTIES
- Full cycle AP including 3-way matching, batching, coding, approvals, and data entry
- Ensure invoices are compliant, and that they are allocated to the accurate department, company code, vendor, Purchase Order (where applicable), and tax code
- Vendor Creation & Maintenance
- Primary responsibility for ensuring the accuracy of all invoices and preparation of approved payment submissions. Flag issues, identify and invoke resolution, and escalate as needed
- Research and resolve pricing issues and variances prior to payment (i.e. Payment / Invoice Research as needed)
- Procedure, Documentation & Maintenance / Updates (AP Site)
- New Vendor Requirements / Policy / Process
- Vendor management and support
- Responsible for Month-End / Year-End Close Entries along with Accounting Manager
- Year end 1099 Processing, Review & Filings
- Perform daily processing of company travel expenses via Deltek Time & Expense System
- Audit of employee expense reports to ensure proper coding and compliance with company policies and US Government Regulations (JTR)
- Communicate expense report status to all levels of employees regarding missing receipts and non-compliance of policy
- Employee expense report processing and serving as the point of contact for any questions / concerns
- Ensure timely and accurate processing of employee expense reports for reimbursement
- Reconcile employee travel accounts (Balance Sheet Reconciliation) and AITC issued credit card accounts
- Prepares expense reports for payment
- Review, approvals and the administration and operation of the SAP Concur Travel Program (including review of corporate card requests for accuracy and appropriate business justification)
- Prepares checks and EFT files for processing
- Other duties as assigned
MINIMUM REQUIREMENTS
PREFERRED SKILLS & KNOWLEDGE
PHYSICAL DEMANDS
AITC provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws and offers equal opportunity for VEVRAA Protected Veterans. AITC, will not discriminate against employees and job applicants who inquire about, discuss, or disclose compensation information.
