What are the responsibilities and job description for the HR & Payroll Specialist position at Advanced Management Group?
Job Description
Job Description
Position Summary :
This role combines comprehensive payroll management with HR support functions, reporting directly to the Human Resources Director. The HR & Payroll Specialist is responsible for day-to-day payroll and HR administration. This position will work closely with the Human Resources team and in addition to the HR Team, will provide exceptional service to AMG customers (its employees). The ideal candidate will have strong expertise in payroll processing and compliance, along with experience in human resources administration.
Essential Functions and Responsibilities :
The Human Resources and Payroll Specialist will complete a broad variety of tasks for the Human Resources Department including but not limited to the following as other duties may be assigned by management as needed :
Key Responsibilities :
Payroll Management
Processes bi-weekly payroll for 300 employees across multiple property locations, ensuring accuracy and timeliness
Manages all payroll-related calculations including regular wages, overtime, commissions, bonuses, and special pay adjustments
Assists with payroll tax compliance, W-2 distribution, and 1099s where applicable
Conducts regular audits of payroll data, time and attendance records, and benefit deductions
Maintains detailed records of all payroll transactions and reconciles payroll accounts
Maintains current knowledge of IRS regulattions
Processes and verifies garnishments, child support orders, and other wage attachments
Resolves payroll discrepancies and responds to employee payroll inquiries
Enters all pay changes into HRIS system and ensures are paid within the applicable pay cycle
Works with management to ensure timekeeping is conducted properly and on time
Serves as a day-to-day payroll resource for employees in regards to questions, concerns, & changes
HR Support
Assists HR Director with benefits administration, including enrollments, changes, and terminations
Supports the onboarding process for new hires, including paperwork, background administration, system setup, and onboarding coordination
Maintains accurate employee records in HRIS system
Maintains the integrity and confidentiality of payroll, human resource information, files and records.
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Provides clerical support to the HR department
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Director or management as appropriate.
Processes status changes, promotions, transfers, and terminations
Supports recruitment efforts by posting job openings and monitoring job requisitions within the ATS system in coordination the hiring managers
Assists with HR compliance reporting and documentation
Runs reports as requested by the Human Resources Director, Accounting, and other departments
Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices
Additional duties and responsibilities as assigned by supervisor
Position Qualifications :
Professional Competencies :
Superior customer service skills including the ability to manage difficult conversations and / or situations
High level of professionalism and business acumen
Strong analytical and problem-solving abilities
High level of confidentiality and professional ethics
Ability to work under pressure and meet strict deadlines
Excellent interpersonal skills and emotional intelligence
Ability to anticipate needs and take initiative
Flexible and adaptable to changing priorities
Ability to maintain composure under pressure
Exemplary professional verbal and written communication skills
Attention to detail, accuracy, organizational, time-management, and problem-solving skills
Detail-oriented; ability to manage conflicting priorities and adjust priorities as necessary
Maintains a positive businesslike attitude and neat, clean, and appropriate appearance
Basic math skills; ability to analyze figures; knowledge of accounting principles; excellent verbal / written communication, multi-tasking, prioritizing, and organizational skills
Strong problem-solving and decision-making abilities
Technical Skills :
Expert level proficiency in payroll software systems
Strong understanding of HRIS platforms
Advanced Microsoft Office Suite skills, especially Excel
Experience with time and attendance systems
Knowledge of property management software a plus
Working Conditions :
Full-time, Monday through Friday, with occasional extended hours during peak periods
Professional office environment within property management company
May require flexible scheduling during payroll processing periods
Some occasional local travel between properties
Physical requirements include but are not limited to :
Computer work for extended periods.
Walking properties and standing.
Lifting up to 30 lbs.
General mobility (climbing, bending, lifting, reaching, stooping, etc.)
Position Requirements :
Bachelor's degree preferred or equivalent work experience
5 years of payroll processing experience, preferably in a property management or multi-location environment
3 years of HR administrative experience
Bilingual in English and Spanish preferred
Experience in Property Management or multi locations preferred
Certified Payroll Professional (CPP) certification preferred
Proficiency in payroll systems (ADP, Workday, or similar) and HRIS platforms
Strong knowledge of federal and state wage / hour laws and payroll tax regulations
Experience with benefits administration and HR compliance
Advanced Excel skills and ability to work with complex spreadsheets
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