Administrative Assistant

Description

General Summary:

Provide highly efficient and organized administrative support to management and the front office in a fast-paced manufacturing environment. Duties include receptionist, report maintenance, business to business customer care and data entry. Candidate must project a professional company image through in-person and phone interaction. Candidate must be a self-starter who takes pride in their work and is willing to learn.

Education and/or Experience:

• Associates Degree and 2 years experience or equivalent work experience in a manufacturing environment preferred

Other Knowledge, Skills and Abilities:

• Experience organizing and maintaining files
• Knowledge of accounting procedures and principles
• Ability to work with multiple people on multiple projects at the same time and prioritize work
• Excellent customer service skills on the phone and in person
• Proficient knowledge of Microsoft Office Suite - Word, Outlook, PowerPoint, and Excel

• Experience in an ERP Manufacturing System preferred
• Experience with accounts payable and accounts receivable is a plus

Essential Duties and Responsibilities:

• Assist with Accounting tasks including Accounts Payable, Accounts Receivable, and other Accounting Projects as assigned
• Assist with confidential paperwork
• Maintain and compile information into weekly, monthly and yearly reports as assigned
• Organize and maintain front office filing
• Order supplies as needed
• Answer phones, take messages, data entry, fax and scan documents, and maintain calendars
• Coordinate business travel, and assist with tradeshow coordination
• Organize and prepare for company meetings, employee events and client visits
• Provide administrative support for multiple departments including engineering, quality, human resources, accounting and sales

Qualifications