What are the responsibilities and job description for the Operations Administrative Assistant position at Advanced Spine and Pain?
Job Description: Operations Administrative Assistant
Location: Phoenix, AZ, 85023
Skills: Operations Administrative Assistant
We are seeking an Operations Administrative Assistant to join our team in Phoenix, AZ. The ideal candidate will have experience in administrative support and operations management.
Reports to: VP of Administrative Operations
Position Overview: We are seeking a highly organized and detail-oriented Operations Administrative Assistant to provide administrative support to the HR department and both the VPs of Administrative and Clinical Operations. The ideal candidate will thrive in a fast-paced healthcare environment and be comfortable managing multiple tasks simultaneously. This role is critical in helping ensure smooth daily operations and maintaining effective communication across departments.
Responsibilities:
- Provide administrative support to the Administrative and Clinical operations team
- Assist with scheduling and coordinating meetings and events
- Manage and maintain files and records
- Assist with data entry and analysis
- Communicate with internal and external stakeholders
- Perform other duties as assigned
- Assist in maintaining office supplies, managing vendors, and coordinating office-related logistics.
- Support the management of company-wide projects, ensuring deadlines and tasks are met.
Requirements:
- High school diploma or equivalent
- 2 years of experience in administrative support
- Experience in operations management preferred
- Proficient in Microsoft Office Suite
- Excellent communication and organizational skills
- Ability to work independently and as part of a team
- Assist in maintaining office supplies, managing vendors, and coordinating office-related logistics.
EXPERIENCE
- Proficient in MS Office - Moderate to Advanced Level
- Provide excellent customer service
SKILLS
- Solid organizational skills
- Friendly, professional and positive attitude
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with HR and clinical management software is a plus.
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
