Accounting Coordinator

Description

PRIMARY FUNCTION:

Assist the Accounting department with administrative support including but not limited to data entry, processing, and recording transactions, updating the ledger, assisting with audits or fact-checking, and preparing reports.

JOB DESCRIPTION:

• Processes supplier invoices by entering specified data into the company’s computer system.
• Issue invoices to customer from SAP One or create manual invoices.
• Receives and processes incoming mail.
• Matches freight tickets and PO’s with invoices and ensures their accuracy.
• Processes all payable vouchers following established guidelines forwarding to supervisor for review.
• Processes W-9 forms to be forwarded to vendors and prepares 1099’s.
• Handles supplier inquiries regarding invoices.
• Maintains accounts payable records, files and logs as required.
• Performs entry of payments from customers; updates and runs proof for verification of receivables.
• Communicates with customers regarding deductions and credit memos as required.
• Provides clerical assistance as needed to facilitate the flow of work such as answering phone, making copies, and greeting guests at the front door.
• Maintains good housekeeping standards in assigned area.
• Performs all duties following established safety procedures and guidelines using assigned safety equipment.
• Performs other duties as required.
• Multitasker with exceptional communication and time management skills.
• Should be thorough, accurate, and honest with good bookkeeping skills.

Requirements

JOB KNOWLEDGE:

• Must have general knowledge of accounting principles, practices, and procedures.
• Must be familiar with the company’s supplier service objectives and procedures for processing supplier invoices.
• Must know the company policies and procedures for accounts receivable collections and the overall procedures within the accounting department.
• Must be familiar with company products and terminology.
• Requires basic clerical and computer skills.
• Must have knowledge of V-Lookup and basic Excel.
• Must know the specified computer codes, programs, and software applications.
• Requires good math skills. Requires the ability to maintain specified records, files, and logs and to assist with the financial recaps and reports.
• Must have good communication skills, both written and verbal.
• Requires skill in the use of basic office equipment, calculator, and fax.

EXPERIENCE OR EQUIVALENT:

• Two-year associate degree with emphasis on accounting with a background in business administration business and computer courses is desired.
• Previous data entry experience/training is required.
• Additional technical training of up to two years in accounting, tax and computers would be helpful.
• Minimum of 2 year’s experience with Microsoft Word, Excel and Outlook required.
• Good driving record is required.

CONTACT WITH OTHERS:

• Interacts frequently with coworkers and other departments in the exchange of information.
• Has outside contact with specified accounts payable or credit managers where a high degree of tact, courtesy and business etiquette is required to maintain a positive company image.

CONFIDENTIAL DATA:

• Has access to payment histories of customers, credit information, sales figures, purchase orders, accounts receivable and cash balance information which are confidential and should not be disclosed.

RESPONSIBILITY FOR ACCURACY:

• Most errors would be detected during proofing, verification, subsequent procedures, and computer systems.
• Undetected errors could result in confusion, delays and be time consuming to research.
• Some errors could have negative impact on customer relations.

MENTAL/VISUAL/PHYSICAL EFFORT:

The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Close concentration to detail and mental activity are required while planning, evaluating situations, preparing reports, and coordinating operations.
• Manual dexterity and visual acuity are required.
• Job duties require walking, standing, reaching, sitting, bending, stooping, kneeling and good eye/hand/foot coordination.
• Ability to talk and hear.
• Ability to sit at a desk for 6 hours a day.
• Ability to lift up to 25 lbs.

WORK ENVIRONMENT:

The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office is an open environment with frequent interruptions.
• Works in a normal steel fabrication environment with intermittent contact with machine noise and factory working conditions.
• Required to wear safety equipment including hard hat, ear, eye, and foot protection.
• Works in a normal steel fabrication environment with intermittent contact with machine noise and factory working conditions. Office is an open environment with frequent interruptions.
• Required to wear safety equipment including hard hat, ear, eye, and foot protection.

Advanced Steel Technology is an equal opportunity employer. Any consideration for employment or advancement is made regardless of age, race, sex, religion, national origin, disability, or veteran status. The above statements represent the general details necessary to describe the principle functions of the position and shall not be construed as a detailed description of all the work requirements that may be inherent in the job. AST reserves the right to modify this job description at any time.

Salary : $19