What are the responsibilities and job description for the Business Operations Specialist position at Advanced Systems Group LLC?
About Us:
Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region.
We are looking for:
Please note: This is not an IT Business Analyst position. Please read the job description thoroughly before applying.
We are seeking a detail-oriented Business Operations Specialist to manage and optimize our
operational processes while supporting cross-functional initiatives. This role will be instrumental in handling budget management, vendor relationships, and studio operations.
This role reports on-site to our client's office in Midtown Manhattan, New York City.
Job Responsibilities:
- Navigate vendor relationships and contract negotiations, ensuring compliance and optimal terms
- Develop and maintain complex financial models and forecasts using advanced Excel functions
- Manage budgets for high-value events (HVEs) including resource allocation and cost tracking
- Serve as the primary liaison between clients and internal teams, ensuring excellent communication and service delivery
- Facilitate and manage contract lifecycle from initiation through execution
- Coordinate with multiple departments to drive operational efficiency and project success
- Support procurement processes and vendor selection when needed
- Manage purchase order creation and invoice processing workflows, including vendor coordination and payment tracking
- Manage international shipping compliance and documentation, including CARNES certification processes and cross-border regulations
- Oversee vendor onboarding and ongoing relationship management to ensure operational efficiency and regulatory compliance
Required Qualifications & Experience:
- Bachelor's degree in Business Administration, Operations Management, or related field
- 3-5 years of experience in business operations or similar role
- Advanced Excel skills, including complex formulas, pivot tables, and macros
- Demonstrated experience in budget management and financial forecasting
- Strong track record of client relationship management
- Experience with studio operations and workflow optimization
- Excellent project management and organizational skills
- Superior written and verbal communication abilities
- Ability to commute on-site to Midtown NYC office.
Preferred Qualifications & Experience:
- Experience in procurement and vendor management
- Knowledge of contract management systems
- Background in entertainment or media industry
- Familiarity with project management software
Compensation & Benefits:
This full-time role offers a salary of $80,000-$130,000 depending on experience.
At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:
- Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG, and affordable rates for your family.
- Discounts on health and wellness programs, plus savings on travel and more.
- Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
- Employee Assistance Program offering counseling, financial coaching, and more.
- Paid time off to relax and recharge.
- Additional benefits to help you plan for the future, like life insurance and 401K.
Interested applicants, including those from Washington state, may contact recruiting@asgllc.com to request a full disclosure of the benefits offerings.
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $80,000 - $130,000
