What are the responsibilities and job description for the Executive Assistant position at Advanced Technology Systems Company?
Administrative Assistant
Summary
Advanced Technology Systems Company (ATSC) in McLean, Virginia is looking for an experienced Executive Assistant to join our growing team!
The Executive Assistant provides administrative support to all departments and/or Managers. Duties include general clerical, receptionist, and project-based work. The Executive Assistant projects a professional company image through in-person and phone interaction.
Responsibilities
- Oversee all aspects of general office coordination
- Interact with all levels of staff in a professional manner
- Maintain confidentiality in all aspects of client, staff, and independent department information
- Interact with clients, vendors, and visitors
- Perform general clerical duties to include, but not limited to copying, faxing, scanning, mailing, and filing.
- Organize, File, Scan organizational documents, records, and reports in a confidential manner
- Answer telephones and transfer to appropriate staff member
- Receive, sign for, and distribute incoming mail, UPS/FedEx, or similarly delivered packages
- Manage office supply orders
- Maintain office calendar to coordinate workflow and meetings
- Assist with the coordination of staff travel arrangements including transportation and accommodations
- Other duties, as assigned
Qualifications
- High School Diploma required; some college preferred
- 3-5 years of hands-on clerical experience
- Excellent telephone etiquette
- Proficient in Microsoft Office, specifically Word, Excel, and PowerPoint
- Able to communicate effectively both verbally and in writing
- Detail oriented with strong follow through and organizational skills
- Able to multi-task and to accept and adapt to change quickly
Physical Demands & Work Environment
- Work is typically performed in an office setting
- While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity and climb stairs
- Must have the ability to lift 15-25 pounds
- Must be able to read, write and speak English
All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.
ATSC is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.
ATSC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
