Administrative Assistant

Position Summary: The Administrative Assistant is responsible for performing regular and daily activities for the assigned site and/or assigned executive, including processing timecards, answering department questions for employees, preparing correspondence, and scheduling meetings. Duties and Responsibilities: · Process time cards and maintain time and attendance records · Process and distribute Employee Data Changes · Maintain employee departmental records · Answer and assist department employee in such matters as paycheck discrepancies, vacation, etc. · Refer benefits related questions to appropriate individuals · Place and receive telephone calls · Interface with buyers, coordinators, expediters, etc. · Maintain department records and files as required · Prepare, maintain, distribute, and file various department correspondence, reports, procedures, graphs, and charts such as, but not limited to, timecard reports, expense reimbursements, absenteeism reports, etc. · Coordinate the scheduling of department meetings · Schedule/notify employees of certifications/seminars; maintain certification records · Order and purchase departmental supplies, equipment, and tools as required via purchase requisition forms, electronic forms, and/or company card · Verify, audit, and forward vendor invoices to appropriate department for payment · Responsible for site document control administration · Other duties as assigned Basic Qualifications: · High school diploma or GED equivalent · 2 years of experience working in an administrative environment · 2 years of experience working with standard office equipment and computer programs Additional Qualifications: · Excellent interpersonal and organizational skills · Experience in a factory or production environment preferred (site dependent) · Ability to work effectively as a member of a team or independently · Ability to type 35 words per minute · Excellent Microsoft Office skills in Word, Excel, PowerPoint, and most importantly Outlook · Familiarity with SharePoint, Skype, and SAP is desirable · Ability to maintain confidential information