Receptionist Bilingual (Spanish)

The AdvanStaff HR Receptionist is responsible for providing exceptional administrative support by assisting visitors while maintaining a positive and professional demeanor. They will assist in various projects and will provide support to all departments.

Receptionist responsibilities include:

• Handle incoming phone calls and greeting visitors and guests
• Coordinate with Payroll Department for weekly paycheck pick-up and distribution
• Open and close the reception area daily
• Effectively and professionally communicate to clients and staff
• Troubleshoot employee onboarding issues
• Coordinate logistics, collateral, catering, setup, and tear-down for meetings and events
• Distribute mail and faxes daily to the appropriate individuals
• Able to work in company systems such as, PRISM, client space, SharePoint, teams, OneDrive, Outlook, third-party vendors, etc.
• Provide translation for Spanish-speaking visitors and non-Spanish-speaking staff
• Complete employment verifications for employees Order supplies for UPS and FedEx

Supporting Duties & Responsibilities include:

• Understand and effectively execute internal HR department tasks and projects as assigned
• Assist with filing documents in the Document Management System (DMS) for HR, and other departments as needed Assist with document destruction in accordance with company policy
• All other duties as assigned.

Education & Experience

• Associate’s preferred, but lesser degree and/or combination of experience will be considered depending upon background and qualifications. 
• One (1 ) year of related experience is preferred, but not required. Previous experience with AdvanStaff will be considered including entry-level or service in unrelated departments.

Knowledge, skills, abilities:

• Working knowledge of Microsoft Office Suite is required. 
• Must be a proven self-starter and be able to work independently and as part of a team.
• Must be detail-oriented and have effective oral and written communication skills.
• Must be able to organize, prioritize, and handle multiple duties.
• Must have shown a proven ability to manage details.
• Individual must be able to handle sensitive, confidential information in a mature, professional manner.
• Must be bilingual – Spanish.
• Must be able to lift and carry light objects.

Working Conditions:

• Must be able to work in a sitting position at a computer for extended periods of time.
• Will primarily work in an office setting with moderate noise levels.

Additional Information:

• Full-time work in the office.  No remote work availability.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.