What are the responsibilities and job description for the Advant Purchasing Coordinator I position at Advant Solutions Inc?
Advant Solutions Job Description Last Reviewed : Thursday, January 16, 2025
Title : Purchasing Coordinator I
Department : Operations
Pay Status : Exempt
Reports To : Director of Business Operations
JOB SUMMARY
This individual should be self-driven with a positive attitude who contributes and collaborates in a team environment. This individual will be responsible for purchasing and sourcing all materials for millwork production, including flat goods, doors, and other millwork material. Additionally, this individual will maintain the stock levels of specified items, ensuring material is on hand at all times for production's use. Must have experience in millwork, hardware, and building materials.
OUR VALUES ARE KEY
Integrity is key - We are reliable with our words, responsible for our actions and lead with humanity.
Team, Team, Team - Create a safe, supportive and respectful team atmosphere that generates collaboration, transparency and opportunity for all.
Customer Connection - We take pride in being the most knowledgeable in the industry. We strive to deliver dependable and trustworthy results in every aspect of the customer experience.
Take The Long View - As individuals and a team we make strategic choices that support the long-term health of our company, our families and our community.
Celebrate The Day! - We celebrate the wins each day. We acknowledge each other's successes.
ESSENTIAL FUNCTIONS
Frequently required to type, process information and use fine finger manipulation.
Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
Strong problem-solving skills and the ability to make sound decisions.
Strong ability to interpret and process data.
Strong process improvement skills.
Frequently required to sit, bend and reach.
Frequently required to use hands to finger, handle or feel, reach with hands and arms and talk or hear.
Occasionally required to stand, walk, stoop, kneel or crouch.
JOB FUNCTIONS
Weekly review of current inventory and demand pattern and create purchase orders accordingly.
Purchase materials for projects based on Shipping and Production schedules, and coordination with Sales, Project Managers and Warehouse.
Use personal judgement to place purchase orders with vendors that will most benefit projects and business operations.
Daily review of all back ordered items and prompt action required to fulfill demand.
Daily review of order acknowledgements - ensuring that the SKU, qty and price are accurate.
Ensure price books are current and uploaded in system with correct discounting.
Identify discontinued items provided by supplier and notify appropriate personnel. Recommend and source alternate solutions as needed.
Weekly review of all past due purchase orders.
Weekly review of unconfirmed purchased orders - ensuring that our vendors have received purchase orders that have been placed.
Maintain cost savings file which illustrates YTD savings from special buying programs / discounts.
Complete vendor profile maintenance, i.e. pricing maintenance for price increases, MOQ, item set-up, set-up sub-classes.
Requirements
JOB REQUIREMENTS
Ability to make sound decisions.
Strong customer service skills.
Ability to multi-task and troubleshoot issues.
Strong written, verbal and interpersonal skills.
Entrepreneurial team player who can multitask.
Self-reliant, good problem solver and results oriented.
Energetic, flexible, collaborative, and proactive.
Proficient in Microsoft Office.
Must adhere to all safety and housekeeping policies and guidelines.
EDUCATION
Minimum 4 year's experience in door hardware & millwork product and industry knowledge.
Minimum 4 year's experience in supply chain management or logistics.
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