Department Secretary

Department Secretary

Location: AdventHealth Celebration- 400 CELEBRATION PLACE, Celebration, 34747

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Day

The community you’ll be caring for: Celebration Campus

• Established in 1997 and now a 203-bed hospital
• AdventHealth Celebration Health was designed as a Mediterranean resort-style facility to serve as a cornerstone of health in Disney’s planned community of Celebration, Florida
• The hospital consistently delivers a state-of-the-art healing environment to residents of Osceola, Orange, Polk and Lake Counties, as well as to visitors from across the United States and the world. All within a 'living laboratory' of groundbreaking, research-driven clinical solutions that integrate mind, body and spirit in the defeat of illness and disease

The role you’ll contribute:

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Supports department with various clerical and administrative functions.

The value you’ll bring to the team:

• Performs a wide range of clerical and administrative functions including department reception (courteously screening/referring calls and greeting/directing visitors), filing, mail receipt and distribution, department reporting, copying functions, etc.

• Ensures that department equipment (including fax and copy machines) are operational and serviced as necessary. Maintains adequate department supplies/other inventory, ordering as appropriate. May generate purchase orders and/or work with AH Purchasing. Completes work orders as necessary.

• Maintains department files, records, etc. May be responsible for ensuring up-to-date reporting including employee time and attendance, IDTs, PAVs, expense reports, phone lists, etc. Maintains various department forms, basic to mid-level spreadsheets, documents, etc. May be responsible for department petty cash functions.

• Maintains department policies and procedures, updating and filing as required. May be responsible to recommend updates and assist with policy/procedure creation.

• Supports department with various secretarial functions including basic to mid-level correspondence. May be responsible for meeting agenda/minutes and distribution.

• Supports department with various projects including department improvement initiatives.

• Attends meetings as requested.

• May maintain various appointment calendars including those for department meeting rooms. Schedules meetings as requested. May arrange department catering needs, run errands, assist with event coordination, etc.

• Completes other work as requested.

Qualifications

The expertise and experiences you’ll need to succeed :

KNOWLEDGE AND SKILLS REQUIRED:

• Excellent customer service, written and verbal communication skills

• Strong organizational skills

• Proficiency with Microsoft Office software (Outlook, Word, Excel)

• Knowledge of general office and communication equipment

• Discretion and ability to maintain confidentiality

• Good problem-solving skills, ability to follow directions and take instruction

• Flexibility, and ability to multi-task and meet deadlines

• 20 wpm typing skills

KNOWLEDGE AND SKILLS PREFERRED:

• N/A

EDUCATION AND EXPERIENCE REQUIRED:

• N/A

EDUCATION AND EXPERIENCE PREFERRED:

• Business or secretarial education

• Six months office, clerical, or customer service experience

LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

• N/A

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

• N/A

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Celebration

Schedule: Full-time

Shift: 1 - Day

Req ID: 25015083

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.