Demo

Office Administrator

Advisor Employee Services
NJ Full Time
POSTED ON 3/30/2025
AVAILABLE BEFORE 4/30/2025

Office Administrator

Are you dependable and highly detail-oriented with great interpersonal skills and a passion for client satisfaction? If you are looking for career satisfaction with a dynamic company, we have the opportunity for you! Our growing financial firm located in Monmouth County, NJ is seeking an Office Administrator to ensure smooth day-to-day operations while providing superior customer service to the firm’s prospects, clients, and team members.

The ideal candidate will be able to perform general tasks such as handling calls, calendar, and database management and welcoming clients to the office. This team member will be instrumental in ensuring clients have the most memorable, positive experience.

Minimum Requirements :

  • College degree preferred
  • 2 years of experience in working in a fast-paced office environment
  • Proficient skills with MS Office Suite
  • Industry experience preferred, but not required

This position requires that you possess the following skills :

  • Strong organizational skills and strong attention to detail
  • Proficient with filing, phone systems, faxing, and scanners
  • Excellent communication skills; both verbal and written
  • Calendar management
  • Exceptional phone skills
  • Sincere and caring attitude
  • Great sense of humor
  • Provide outstanding client service
  • Thrive in a “time sensitive” environment and adaptable to changes without affecting the quality of work
  • Responsibilities :

    This position will assist the Team in maintaining exceptional customer service to help exceed client and regulatory expectations by following day to day tasks such as :

  • Answer phones and greet clients in a friendly, warm manner
  • Ensure vendor supplies are stocked for client meetings
  • Record notes from client conversation in an accurate manner
  • Enter and maintain databases of clients and prospects
  • Manage filing system
  • Attend and contribute to team meetings
  • Maintain the office environment in an immaculate and organized condition
  • Maintain job-related / industry specific compliance files
  • Assist in organizing events, event supplies, and promotional material
  • Assist in the coordination of various vendor / client events
  • Develop and mail letters to clients for various purposes upon request
  • Prioritize daily tasks to be proactive in time management
  • General back up support for all other positions consisting of varied tasks as needed
  • Salary :

  • 48,000 - $55,000 BOE
  • Benefits :

  • Health Insurance for employee covered at 100%
  • 3 weeks of PTO (after first 90 days)
  • 401 (k) participation after one year
  • Financial counseling
  • Hours :

  • Monday – Thursday 8 : 30am-5pm; Friday 8 : 30am-2 : 30pm
  • In office
  • Some evenings required for client events
  • Presented by Advisor Employee Services Thank you for your interest in the Office Administrator role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided We are not a staffing firm, but together have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

    Salary : $48,000 - $55,000

    If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
    Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

    What is the career path for a Office Administrator?

    Sign up to receive alerts about other jobs on the Office Administrator career path by checking the boxes next to the positions that interest you.
    Income Estimation: 
    $60,136 - $81,141
    Income Estimation: 
    $77,456 - $102,587
    Income Estimation: 
    $60,136 - $81,141
    Income Estimation: 
    $77,456 - $102,587
    Income Estimation: 
    $45,079 - $58,782
    Income Estimation: 
    $55,482 - $73,306
    Income Estimation: 
    $71,445 - $107,750
    Income Estimation: 
    $54,253 - $71,534
    Income Estimation: 
    $68,545 - $91,432
    Income Estimation: 
    $60,136 - $81,141
    Income Estimation: 
    $77,456 - $102,587
    Income Estimation: 
    $94,171 - $124,884
    View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

    Job openings at Advisor Employee Services

    Advisor Employee Services
    Hired Organization Address Prospect, KY Full Time
    Client Services Administrator Are you looking for an opportunity to utilize superior client service skills and work one-...
    Advisor Employee Services
    Hired Organization Address Hingham, MA Full Time
    Senior Financial Advisor \ We are seeking a motivated and skilled Senior Financial Advisor to join our successful team a...
    Advisor Employee Services
    Hired Organization Address Hingham, MA Part Time
    Part-Time Receptionist Opportunity at Advisor Employee Services We're seeking a highly skilled and detail-oriented indiv...
    Advisor Employee Services
    Hired Organization Address Hingham, MA Part Time
    Financial Planning Firm Seeks Part-Time Receptionist We're looking for a reliable and skilled individual to join our tea...

    Not the job you're looking for? Here are some other Office Administrator jobs in the NJ area that may be a better fit.

    Case Management/Deputy Public Administrator

    Platte County Public Administrator's Office, Platte, MO

    Part-time Clerk.

    Town of Somerset-Administrator's Office, Somerset, MA

    AI Assistant is available now!

    Feel free to start your new journey!