Administrative Assistant

JOB ANNOUNCEMENT

Position: Administrative Assistant - Full Time (35 hours/week)

Salary: $20/hour with generous benefits.

This is an in-office position.

TO APPLY: Please review qualifications and submit two separate documents 1. cover letter and 2. resume (in MS Word or PDF format only). You must submit both a cover letter and a resume to complete your application and be considered for the position.

Applications will be accepted until the position is filled.

The Advocacy Center of Tompkins County , located in Ithaca, NY, honors its origins in the 1970s and continues to be guided by the principles of intersectional feminism, anti-racism/oppressive practices, and victim rights. We are dedicated professionals with a strong work ethic. We value a healthy work/life balance and promote flexibility in work schedules when possible.

Our progressive social service agency seeks a qualified Administrative Assistant to support the Executive Director, Leadership Team and all staff to ensure efficient office operations. This position will maintain digital and physical filing systems; answer phones; greet visitors at the door; maintain confidentiality; coordinate facility operations and provide a welcoming environment to staff and visitors.

Our Ideal Candidate

• Believes in the Advocacy Center’s mission and agency values
• Works well independently and values collaboration
• Is highly organized
• Maintains the highest level of confidentiality
• Has ability to juggle multiple projects while encountering interruptions
• Is friendly and welcoming to all

Qualifications

• One year of administrative support or office management experience
• Ability to lift 25 pounds, walk up and down stairs, and perform basic office tasks
• Ability to work independently as well as in a team
• Willingness to appreciate different points of view and problem solve in a constructive manner
• Sensitivity to the impact of sexual and domestic violence in diverse and marginalized communities and the ability to articulate these concerns in a sensitive and respectful manner
• Excellent communication, writing, organizational, and time management skills
• Proficient in Microsoft Office. Experience with Google G Suite desired, but not required.
• Ability to establish and maintain effective professional working relationships
• Bilingual / bicultural candidates strongly encouraged to apply

Benefits Package Includes:

• Generous financial contribution towards our cafeteria health benefits program (includes medical, dental and/or dependant care expense reimbursements)
• Two weeks of vacation the first year, 3 weeks in year two and increases thereafter; the administrative office is closed and staff receive holiday pay for 11 federal holidays, the day after Thanksgiving, and the week between Christmas and New Year’s Day.
• Retirement contribution after 3 years of employment. After three years of employment, an annual contribution of a minimum of 5% of the employee’s salary will be made to the employee’s established retirement account. Retirement begins accruing at 18 months but you are not vested until you have completed 3 years of employment at the Advocacy Center.

Duties and Responsibilities of all Advocacy Center staff

Create welcoming, affirming, and safe work and client spaces by:

• Following agency procedures including those relating to safety, harassment, client confidentiality, mandated child abuse reporting, and building related problems;
• Performing office tasks such as answering the phone and door, cleaning, and responding to office needs;
• Regular attendance and meaningful use of staff, department, and supervision meetings, as well as other formal and informal means of communication to better agency culture, work relationships, and services.

Physical Requirements

• Ability to lift 25 pounds, navigate stairs, periods of sitting. Standing and movement required.

The Advocacy Center of Tompkins County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $21