Payroll Representative Senior

Major Responsibilities:

• Establishes and maintains employee payroll records in compliance with established policies.
• Accurately processes and calculates payroll entries to ensure correct employee payments.
• Provides support for time editors in performing edits, reporting, and employee education.
• Evaluates and makes retro adjustments.
• Reconciles and audits leave of absence documentation, making appropriate entry into the Time & Attendance and Workday payroll systems.
• Research leave of absence discrepancies.
• Enters maintenance in Workday, including pay line entries, garnishments, general deductions, leave accrual adjustments, travel advances, additional pay, and W-4 information.
• Works with the Human Resources Service Center through the Workday Case Management system to assist managers and employees with payroll related questions.
• Works with accounting personnel to reconcile payroll general ledger account discrepancies to include suspense items.
• Prepares accounts payable payment requests and related documentation for proper payroll distributions to vendors (taxing authorities, wage assignment agencies, general deduction vendors).
• Reviews and audits employee business expense reimbursement requests.
• Processes employee travel advances.
• Responsible for specialized functions, answers complex questions, resolves complex problems, and may lead or provide work direction to other staff members, including training and onboarding of new staff.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 3 years of experience in payroll or comparable experience in a fast-paced, high-volume administrative environment.

Knowledge, Skills & Abilities Required:

• Proven research and troubleshooting skills required to identify and examine exceptions and errors, evaluate corrective actions, and make appropriate adjustments.
• Ability to effectively manage time to ensure completion of a wide variety of tasks under varying deadlines.
• Strong analytical skills. Above average organizational and communication skills.
• Strong awareness of the confidential nature of the position.
• Demonstrated understanding of government regulations and tax laws relative to payroll, including laws and regulations regarding garnishments. Knowledge of Leave of Absence, FMLA, and Employee Business Expense Reimbursement policies.
• Ability to effectively communicate knowledge of paycheck details, including gross earnings to net pay, taxable wages, tax withholding, pre/post tax deductions, and overtime/additional pay calculations.
• Demonstrated understanding of Workday, including core Payroll and Employee Self Service functionality and basic Job data, or equivalent system.
• Thorough understanding of Kronos or other time and attendance applications.

Physical Requirements and Working Conditions:

• Must be able to sit 90% of the workday.
• Must be able to lift up to 20 lbs. occasionally when carrying boxes of time sheets or payroll binders.
• Will be required to use hands repetitively with fine manipulation when sorting time sheets.
• Operates all equipment necessary to perform the duties of the job.
• Exposed to normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.