Executive Assistant

Seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer and office team. In this role, you will provide high-level administrative support, manage complex schedules, coordinate meetings, follow up on key initiatives, facilitate seamless day-to-day operations. You will also assist with project management, communications, and key operational initiatives as required by the CEO. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced startup environment. This is an opportunity to work closely with executives in a mission-driven company transforming mental health care.

• Manage complex CEO calendar, scheduling meetings, and coordinating travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential correspondence and communications on behalf of executives.
• Assist with email and document management, ensuring timely responses and organization.

• Oversee office operations, vendor relationships, and administrative processes.
• Maintain key documents, contracts, and records for easy access.
• Support HR functions, including onboarding, team coordination, and culture-building initiatives.
• Assist in managing expenses, budgets, and financial reporting as needed.
• Help drive operational efficiency and process improvements.
• Support strategic planning and goal-setting initiatives.
• Monitor key business priorities and ensure follow-through on executive decisions.

• Coordinate cross-functional projects and track key deadlines.
• Prepare presentations, reports, and briefing materials for leadership.
• Act as a liaison between internal teams and external stakeholders.
• Support company-wide initiatives, including events, communications, and special projects.
  

• Bachelor’s degree in Business Administration or a closely related field of study required. 
• Three (3) to Five (5) years of related experience with administrative support required 
• Five (5) to Eight (8) years progressively responsible professional experience as an administrative or executive assistant at a high-paced executive office preferred 
• OR An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above 
  

• Strong Relationship Management:  Ability to cultivate and manage high level relationships externally and internal communication and collaboration.   
• Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines efficiently. 
• Strong Communication Skills: Excellent written and verbal communication to effectively interact with various levels of staff. 
• Attention to Detail: Commitment to accuracy and meticulousness in all tasks. 
• Discretion and Confidentiality: Ability to handle sensitive information with utmost privacy. 
• Adaptability and Flexibility: Willingness to adjust to changing priorities and demands. We are an early-stage startup that is growing very quickly.