What are the responsibilities and job description for the Coordinator, Touring - International position at AEG Worldwide?
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300 venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.
Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.
If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!
Position Summary:
The Touring Coordinator is responsible for supporting the touring department operations by maintaining office systems, controlling department correspondence - the dissemination of tour information to all relevant departments, the maintenance of venue, artist and tour databases, conducting new and relevant research to update the databases as needed. The touring coordinator may also be assigned various projects for the international touring department including but not limited to the creation of potential tour designs, initial drafting of potential tour offers, coordinating the tour budget development, working on tour routing and execution of venue deals for tour.
Essential Functions:
- Maintain department services & efficiencies by organizing department operations and procedures; controlling correspondence; designing filing systems; processing department supply requests; maintaining department contacts, scheduling meetings, planning and implementing department systems.
- Draft financial models for Tour Manager and Tour Director to assess financial risk associated with each venue and the potential revenue of a proposed tour. Prepare potential scaling maps and projected budgets.
- Responsible for building the routing of each assigned tour. Creating a realistic schedule for production crew to follow. Reach out to venues to compare availability to artist availability and submit routing for approval to begin execution of necessary contracts..
- Responsible for collecting, organizing, and inputting data provided by the International Operations team into database format.
- Assist with tour research, pull tour histories from internal booking system, and compile ticket price comparison and other similar research compilation comparisons as requested. Create presentations and operational reports for supervisor review and analysis.
- Liaise with potential partners, sponsors and co-promoters in an effort to maintain databases for tour contacts, venue expenses, rent deals, etc.
- May be responsible for assisting with show day credentials and parking, assisting the ticketing department, or planning and executing artist gifting and hospitality.
Required Qualifications:
- A minimum education level of: Bachelor of Arts/Sciences Degree (4-year)
- 2-4 years of related work experience
- Proficient in MS Office (Word, Excel, PowerPoint) & Adobe Acrobat
- Excellent interpersonal and customer service skills
- Strong written and verbal communication skills with an ability to take direction and work as a team towards the execution of a large scale touring event
- Knowledge of accounting principles and previous experience in building financial models
- Able to work a flexible schedule which may include nights, weekends and holidays as tour permits
- Strong analytical and organizational skills
- Positive attitude with an ability to take initiative
- Ability to deal with international partners with respect and excellent cultural sensitivity
- Foreign language ability a plus – Spanish or Korean preferred
AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.
