What are the responsibilities and job description for the Executive Assistant position at AEP Hawaii?
AEP Hawaii is hiring an Executive Assistant to join our team in Hawaii to support our mission - growing Hawaii's economy through high-paying jobs and bringing Kama'aina back home.
This role is ideal for someone based in Hawaii, ideally on Oahu who is passionate about Hawaii's workforce and future generations.
We're seeking someone who is comfortable wearing multiple hats, and thrives working on a lean, high-performing team.
Responsibilities
- Executive Calendar Management: Calendar management for our Founder & Director.
- Special Events Coordination: AEP Hawaii hosts and sponsors many events in the Hawaii tech ecosystem such as ThriveHi, Blue Startups / East Meets West, Honolulu Tech Week and more. We need a strong Executive Assistant to assist in event preparation & coordination
- Recruiting Coordination & scheduling: Helping with candidate logistics—scheduling interviews, coordinating with hiring managers, and managing calendars.
- Client Support: Act as a point of contact for client communications; maintain professionalism, Aloha, and clear communication throughout.
- Offer Letters & Contracts: Assisting in drafting, sending, and tracking the execution of offer letters, master service agreements, and other contracts
- Accounting Admin Work: Payroll, Timesheet Management & Accounts Receivable
- Technology: Experience with Quickbooks, Hubspot, LinkedIn / Linkedin Recruiter, Google Workspace. Workflow automation or AI tools experience nice to have
Intangibles
- Living & Breathing Aloha
- Passionate about Hawaii - our people, economy, culture & mission
Location: Hawaii-based (Oahu preferred)
Hours: Part-time to start, Hawaii hours
Compensation: $20–$32/hr
Salary : $20 - $32
