What are the responsibilities and job description for the Commercial Purchasing Associate position at Aequor?
Job Title : Commercial Purchasing Associate
Location : South San Francisco, CA (on-site)
Duration : Until 09/30/2025
Context
Location : South San Francisco, CA (on-site)
Duration : Until 09/30/2025
Context
- The Commercial Portfolio Organization (CPO) is dedicated to delivering marketing, public relations, and operational support to ensure the promotion of our life-saving and life-enhancing products to customers and patients.
- To facilitate this, the CPO procures services from various vendors and advertising agencies.
- The creation and approval of these vendor contracts are followed by Purchase Order (PO) requisition and invoice processing.
- The Commercial Purchasing Associate will be responsible for creating POs and processing multiline invoices using Mybuy, offering customer support to Marketers and external Agency partners.
- The Associate will act as the single point of contact for Finance, Procurement, and Marketing Operations, ensuring smooth and efficient operations within the Marketing organization.
- This role will be key in enhancing spend optimization for AORs and media agencies while satisfying the requirements of all impacted stakeholders.
- Create and manage Purchase Orders (POs) within Mybuy to ensure timely procurement of services.
- Process multiline invoices accurately and efficiently, ensuring compliance with company policies and procedures.
- Act as the single point of contact for all contract-related queries, amendments, and POs within the Marketing organization.
- Provide exceptional customer support to internal Marketers and external Agency partners, addressing inquiries and resolving issues promptly.
- Ensure timely review and approval of purchase requisitions in Mybuy.
- Flag and resolve issues or delays by ensuring purchase requisition and invoice processing are completed on time or by submitting tickets to IT for system issues.
- Partner with Finance and the Commercial Contracts Associate to ensure PO structure is optimized for complex contracts with AORs and media agencies, and drive accuracy in reporting via FACT coding.
- Maintain accurate and up-to-date records of all procurement and invoicing activities.
- Ability to work within established procedures autonomously while keeping management informed.
- Identify challenges and relevant issues in the PO requisition and invoice submission processes and make sound decisions to drive results and resolution.
- Strong written and verbal communication skills to keep business stakeholders informed.
- Resource stewardship; utilize time and resources efficiently to create the most impact.
- Strong business process improvement skills; ability to apply project management processes, methodologies, tools, and techniques to the organization.
- Strong prioritization skills that align tasks and work to the highest impact against business objectives.
- Self-starter with strong problem-solving capabilities, interpersonal skills, and the ability to partner and influence others.
- Flexibility to work occasionally with Global Procurement and Contract teams outside of the Pacific Standard Time Zones, specifically in Europe and South America.
- Bachelor's degree required.
- Preferred experience with contract management and purchase order (PO) requisition systems and processes.
- Occasional business travel by air or car.
- Intermediate knowledge of Mac operating systems, contracting systems, and online/cloud systems (e.g., Google Docs, Google Drive, Google Sheets).
- Self-starter; uses creativity and resourcefulness to problem-solve unique challenges to mitigate risks with contract deployment.
- Demonstrated working knowledge of Microsoft Office programs (MS Word, MS Excel).
- A basic understanding of accounting and billing to support the development of optimal PO structure is a bonus.
- Genentech experience is a plus
