What are the responsibilities and job description for the Administrative Assistant position at Aero Auto Repair?
Aero Auto Repair has been the leader in automotive service and repair since we first opened our doors in 1984. We are extremely passionate about what we do and have a collective goal to provide a service that benefits the people in our community.
Position: The Administrative Assistant will provide comprehensive administrative support to ensure the smooth operation of the office. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently, including financial responsibilities.
Key Responsibilities:
- Perform general administrative tasks, including answering phones, managing emails, and greeting visitors.
- Maintain and organize filing systems, both electronic and physical.
- Prepare and edit correspondence, reports, and presentations.
- Schedule appointments and manage calendars for team members.
- Plan and coordinate company events, including logistics and communications.
- Assist with travel arrangements and itinerary planning.
- Manage office supplies inventory and place orders as needed.
- Coordinate meetings, including preparing agendas and taking minutes.
- Handle accounts receivable and accounts payable processes, ensuring timely invoicing and payments.
- Reconcile parts, customer invoices, and vendor accounts to maintain accurate financial records.
- Manage bill pay and ensure all financial obligations are met promptly.
- Perform data entry on QuickBooks, ensuring accuracy in financial documentation.
- Support project management by tracking deadlines and deliverables.
- Handle sensitive information with discretion and confidentiality.
- Assist with other duties as assigned.
Qualifications:
- High school diploma or equivalent; associate degree or higher preferred.
- Proven experience as an administrative assistant or in a related role.
- Familiarity with accounts receivable and accounts payable processes.
- Proficiency in QuickBooks and MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Familiarity with office equipment and technology.
Benefits:
- Medical, Dental, & Vision benefits
- Paid Holidays & Paid Time Off (PTO)
- Simple IRA Plan
- Employee Discount on parts and service
AERO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected status.
Salary : $22 - $25
