What are the responsibilities and job description for the Office Administrator position at Aeromag 2000?
Are you passionate about the airlines and aviation industry? Are you looking to join one of the fastest-growing de-icing companies in North America? If yes, this position is for you!!
Aero Mag is a company that specializes in aircraft de-icing, the management of de-icing centers and the recycling of used de-icing products. Established in many airports across Canada, the United States, and the UK, Aero Mag is recognized for its excellent customer service and its respect for the environment.
This position is an integral part of the Operations and Administration Team, as well as being a contributor to the day to day performance of the organization. The individual will work closely with the General Manager.
Main responsibilities
- Direct incoming calls to appropriate persons, greeting and directing visitors;
- Updating of office records and databases that contain personnel, financial, and office data
- Coordinate employee’s security clearance and passes;
- Administrate and execute full cycle recruitment including:
- Administering per diems for employees
- Pre-screening incoming resumes and pre-screen candidates
- Schedule and participate in conducting interviews
- Assist in producing offer letter, recruitment, and other various documentation
- Update job descriptions
- Prepare hiring packages
- Create new hire profiles
- Oversee the completion of compensation, benefits, and payroll documents
- Maintain all employee records
- Administer new employee benefits and onboarding documentation
- Assist employees with payroll and benefits questions
- Establish and maintain accurate and confidential employee files
- Process expense claims for employees
- Process monthly credit card expense report
- LGA monthly vendor invoices for Head Office
- Provide general clerical duties such as: typing, filing, correspondences, photocopying, and coordinating postal and courier services;
- Maintain customer files and make sure credit card on file is updated;
- Send/scan verified, coded, and signed AP invoices to the Accountant for payment processing;
- Maintain, order and organize office supplies;
- Ordering uniforms;
- Prepare various reports;
- Other accounting and administrative tasks as assigned to facilitate the growth of the company.
Essential competencies
- Minimum 2 years of administrative and accounting experience;
- Sincere desire to go above and beyond
- Demonstrates ability to be effective in a fast paced, multi-tasking work environment
- Works well under pressure and meets tight deadlines
- Wants to be part of a growing organization
- Enjoys functioning in a team environment
- Strong decision-making and critical thinking/problem solving skills
- Meticulous attention to detail
- Ability to accurately follow instructions
- Accurate and detail oriented, able to perform with minimal supervision;
- Strong ability to multi-task, organize, and prioritize work load to meet deadlines;
- Strong written and verbal communication skills;
- Strong attention to detail, self-starter, and a good team player;
- Intermediate proficiency in both Excel and Word;
- Basic computer skills: Microsoft office, email, internet explorer
Job Type: Full-time
Salary: $24.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Flushing, NY 11371
Salary : $24 - $26