Administrative Assistant/Receptionist

We are seeking a dedicated, detail-oriented Administrative Assistant/Receptionist to join our team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will have 3 years of successful experience as an administrative assistant and will possess strong organizational skills, excellent phone etiquette, and the ability to manage clerical tasks efficiently. As the first point of contact for our clients and visitors, you will play a key role in representing our company with professionalism and courtesy. This position provides administrative support to Accounting, Director of Operations, Property Managers and Maintenance, as well as overseeing the office inventory control and stocking of supplies.

Intermediate skills with Excel are required to provide accurate data input with the following specific functions - SORT, SUBTOTAL, and SUM formula. Experience with reconciliation of statements, scanning, filing (electronic and some paper) is needed. Highly organized, motivated and professional. Experience with customer service, on the phone and in person. Workable knowledge Outlook to manage general email boxes, and calendars.

Duties:

- Greet and assist visitors and clients in a friendly and professional manner.
- Manage incoming calls using phone systems, directing calls to appropriate personnel.
- Perform data entry tasks with accuracy, precision and efficiency.
- Provide direct support to Accounting and Property Management.
- Provide general office support including answering phones and responding to emails.
- Assist with proofreading documents for accuracy.
- Assist in event planning and coordination.
- Ensure a clean and welcoming reception area.
- Keeping the office tidy, organized and stocked, including kitchen/breakroom and restrooms as needed.

Experience/Skills:

- 3 years of administrative assistance in a professional office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience scanning and organizing digital files.
- Strong typing skills and attention to detail are essential.
- Familiarity with Adobe Acrobat Pro is a plus.
- Experience with AppFolio property management program a big plus.
- Proficiency in using office equipment, including computers, printers, postage machine & phone systems.
- Ability to work independently as well as part of a team.
- A positive attitude and professional demeanor are essential.

If you are organized, proactive, and enjoy working in a collaborative setting, we encourage you to apply for this role.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Ability to Commute:

• Tacoma, WA 98409 (Required)

Ability to Relocate:

• Tacoma, WA 98409: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $23