Administrative Assistant

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Job Description

AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $1B in revenue, and employ more than 7,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train everyone, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.

What We Offer

• 401K Company match (up to 4% - dollar for dollar)
• Professional development, training, and tuition reimbursement programs
• Excellent medical, dental, vision, and life insurance policy options
• Opportunities for career advancement with an industry leading company
  
  

Job Summary

The administrative assistant will provide professional administrative and clerical support to managers and employees. Candidate will ship product to our customers and work independently under the general direction of the Office Manager. Position requires strong computer skills, flexibility, excellent interpersonal skills, and the ability to multi-task. Sensitivity to confidential matters is required.

Responsibilities

• Effectively supports the Office Manager with the shipment of goods to customers, adheres to shipping procedures, and maintains hard copies of shipping documents. This includes making boxes.
• Performs day-to-day duties such as filing, correspondence, expense reports and screening telephone calls. May coordinate travel arrangements as required for management, as well as out-of-town customers.
• Schedules, organizes, and/or coordinates local office events and staff meetings. This includes ordering/picking up and setting up breakfast/lunch for meetings
• Maintains office facility including the following: operation of office equipment, office supply inventory; scheduling service of equipment; receiving packages/mail; and interacting with suppliers, vendors or service providers.
• Initiates purchase requisitions using Oracle and coordinates with corporate Accounts Payable
• Receives packages and tracks purchase orders, follows up with vendors as needed, and maintains purchase order files
  
  

Personal Qualities

• Able to work independently and prioritize tasks in a timely and effective manner
• Maintains a positive attitude and works cooperatively and effectively with team members
• Excellent ability to multitask with a strong attention to detail
  
  

Qualifications

• General office/administrative support or manufacturing environment experience
• Proficient in MS Outlook, MS Word, MS Excel, Oracle
• Excellent verbal and written communication skills
• Knowledge of operating standard office equipment
• Strong attention to detail and excellent organizational skills
• Ability to multitask and prioritize work
• Must be able to handle sensitive information with integrity and confidentiality
  
  

Working Conditions

• Pleasant office environment.
• Salary Range for this Admin Assistant role is $16.00/hour to $22/hour, depending on experience
  
  

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