What are the responsibilities and job description for the Legal Administrator position at AFMC?
SCOPE OF POSITION:
Responsible to work with the Senior Vice President of Administrative Services (SVP-AS) to provide leadership, expertise and oversight of contractual operational matters for the organization. The Office of the SVP-AS provides high quality service and leadership by proactively managing and coordinating legal affairs to support and enhance AFMC’s services, mission, core purpose, and core values. Partnering with department heads and SVP-AS, this position will provide preliminary legal review and coordination of legal services with internal customers, outside counsel, and corporate clients. Support the organization’s mission, vision, and values by exhibiting the following behaviors: Honesty, Excellence, Accountability, Respect and Teamwork.
ESSENTIAL JOB FUNCTIONS:
1. Guide AFMC in the development of agreements and contracts for AFMC’s services to customers:
a. Lead the production and execution of AFMC-generated contracts and agreements, protecting AFMC’s business, proprietary, and strategic information;
b. Work with internal customers and external clients to develop, implement and manage all aspects of AFMC’s contract services;
c. Review agreement documents initiated by customers and vendors;
d. Evaluate contract vehicles and identify process and language clarifications for contract deliverables – work with operations teams to craft clear, precise deliverables;
e. Negotiate contracts with clients; and
f. Oversee electronic file system for legal documents.
2. Ensure completion of documentation relating to general corporate legal requirements including service mark, trademark, copyright, domestic/foreign registrations to do business in other states.
3. Develop and maintain rapport with customers by continuing contacts; resolving problem situations.
4. Assist and/or contact corporate legal counsel as directed by the SVP-AS.
5. Complete research assignments – Federal and State regulations and statutes, distill with appropriate references and application.
6. Evaluate contract requirements relating to potential business opportunities.
7. Present reports to leadership and stakeholders about contract-related matters.
8. Work with team members to ensure the quality and accuracy of work performed and that staff meet performance goals within designated timeframes.
9. Convey work assignments, track project status, completion dates, and ensure follow-up.
10. From time to time travel to the corporate office for in-person meetings or as otherwise required.
11. Maintain and update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks.
12. Adhere to AFMC Communications guidelines regarding format, content and style guidelines, giving consideration to usability and ensuring accuracy, consistency, and quality.
13. Follow AFMC, state and federal protocols regarding data confidentiality/security and HIPAA compliance.
14. Additional duties as assigned.
- Ability to maintain confidentiality.
- Ability to work collaboratively and independently to achieve stated goals – self-manage and self-motivate; not afraid to ask questions or seek clarification.
- Skilled communicator with strong oral and written communication skills. Excellent command of the English language and knowledge of grammar and spelling is a must.
- Ability to relate and interact professionally and positively with all levels of staff, business partners, customers, constituents, recipients and the public.
- Strong relationship-building skills are imperative, as he/she will have to effectively work with all areas of AFMC as well as with external partners, funders and key decision leaders.
- Ability to lead and participate in multi-disciplinary team projects involving professional personnel from several fields.
- Strong project management skills demonstrated with ability to prioritize, multi-task, delegate, problem solve and maintain professionalism.
- Well-developed planning, organizational development, and business skills.
- Strong detail orientation, organizational and project management skills evidencing an ability to respond to multiple projects simultaneously with appropriate sensitivity and tact including the ability to manage through conflict.
- Problem solving skills – able to distill requirements into clear, concise activities; successfully navigate sensitive negotiation conversations.
- Strong understanding of legal and medical terminology.
- Intermediate skill level with MS Office (Word, Excel, Outlook and PowerPoint).
- Customer service.
- Professionalism.
- Teamwork.
- Initiative.
- Creativity.
- Flexibility.
- Leadership.
- Time management skills and ability to meet deadlines.
- Legal concepts and terminology.
- Ability to travel including overnight travel.
- Speedwriting, shorthand, or dictation skills.
- Type 40 wpm.
Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices):
Mobility, reaching, bending, lifting, grasping, ability to read and write, ability to communicate with personnel, ability to remain calm under stress and ability to travel as needed. Must be capable of performing the essential job functions of this job, with or without reasonable accommodations.
EDUCATION:
Required: Bachelor’s Degree in business or related field.
Desirable: Master’s Degree
EXPERIENCE:
Required: Five (5) years’ experience as a legal assistant (preferably in a law firm or in a corporate legal department), legal secretary or paralegal. Four (4) years leadership experience.
Desirable: Intermediate experience with Salesforce® and Microsoft SharePoint®.
INTERNET REQUIREMENTS:
Reliable, high-speed wireless internet service (Wi-Fi)
